Site Financial Analyst II

Summary

This role involves providing support to the FMS department on all financial matters related to revenue recognition, timely and accurate site client invoicing, pass-through expenses, and investigator payments. The analyst will manage and ensure the accuracy of site related accounts receivable, participate in the budget development and negotiation process, and prepare monthly site review meetings.

Essential Duties

• To be aware of all financial contract terms for assigned studies including MSA, Work Orders, Clinical Trial Agreements, and Amendments.
• Understand the contract financial impact for each study.
• Develop and negotiate site client budgets for each study under the guidance of the Senior Site Financial Analyst.
• Participate in hand-off meetings for all new awards.
• Review the budget and cost according to contractual terms in the CTMS system.
• Ensure any contract amendments are properly updated.
• Complete final reconciliation when site is complete.
• Support FMS department on all needs related to financial matters including revenue recognition and timely, accurate site client invoicing, pass-through expenses, and investigator payments.
• Responsible for managing complex sites, preparing timely and accurate invoicing, and ensuring revenue recognition including identifying monthly journal entries needed to be entered into General Ledger.
• Review or audit site progress to verify billed revenue accuracy.
• Manage and ensure the accuracy of site related accounts receivable, assist with site accounts receivable to ensure timely payments by customers, track payment terms and invoiceable items, and assist with identifying and posting monthly cash applications.
• Perform customer/Site account reconciliations as needed, make necessary adjustments to the General Ledger and CTMS, and resolve invoicing issues with internal and external customers.
• Avoid invoicing issues by ensuring Customer Billing or A/R files are organized and adequate for audit purposes.
• Prepare for and attend all monthly site review teleconferences for the assigned sites/studies or as requested, prepare all needed reports and financial data, and review FMS reports for financial accuracy and any changes that affect the financial aspects of the site.
• Review aging invoices for assigned sites, develop recommended actions for issues, and work with the Site Financial Analyst I to ensure issues are resolved.
• Review unbilled balances for assigned sites, develop recommended actions for issues, and work with the Site Financial Analyst I to ensure issues are resolved.
• Take ownership of tasks with limited supervision, assists other analysts on the team to help resolve issues, and assists as needed in the direct labor expense distribution to sites and any other direct expense allocations, as necessary.
• Track patient stipends issued by study, ensure stipends are invoiced to the customer properly, reconcile pass through revenue accounts with its corresponding expense account for patient stipends, investigator/site payments, and pass-through expenses, track actual PT costs against budgeted costs, verify accuracy and compliance to contract for all PT costs.
• Learn and utilize CTMS system for reporting, tracking, and generating sponsor and investigator/site payments, learn and utilize NetSuite for invoicing and reporting, and assist in Finance/Accounting Department on an ad-hoc basis in particular during month end accounting close process.
• Make recommendations and implement same for improvements to all processes and systems as is needed.
• Maintain confidentiality of company information as appropriate.
• Provide requested information as needed for internal and external audit requests.
• Provide reports as requested by Finance Executives, Directors, and Managers.

Qualification & Education Requirements

• Bachelor's in Science - Accounting, Finance, or Business or equivalent experience.
• Experience as Site Accountant with clinical research experience preferred.
• Knowledge of site or job cost systems or reporting, company or departmental accounting, reconciliations, reimbursable tracking, budgeting, and analysis.
• Knowledge of general accounting processes a plus.
• Detail oriented in a fast-paced environment.
• Works well with team.
• Organized, workload management timeline/deadline tracking.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Word, Excel, and Outlook.
• CTMS (Clinical Trial Management System) experience a plus.
• NetSuite experience a plus.