Site Coordinator

About the role

The Site Coordinator supports 3rd and 4th year osteopathic medical students in the School of Osteopathic Medicine. The position reports to the Clinical Administrative Support Manager and works out of the UIW School of Osteopathic Medicine Office at the Brooks City Base location. After 6‑12 months of successful employment, the role is eligible for remote work up to two days per week. This is an internal opening open only to existing UIW employees.

Responsibilities

• Provide support and assistance to 3rd and 4th year osteopathic medical students.
• Serve as a liaison between students, faculty, staff, clinical residents, and potential/current students.
• Engage in campus and off‑site events, meetings, and activities as needed.
• Maintain office operations and manage event logistics.

Requirements

• Associate’s degree or 60 college hours (up to two years of additional relevant experience may substitute for up to two years of education).
• Four years of relevant experience in a complex office setting (up to two years of additional education may substitute for up to two years of experience).
• No specific certifications required.

Preferred Qualifications

• Experience working in student support within higher education.
• Experience with learning management systems.
• Experience with database management.

Skills

• Proficiency in Microsoft Outlook, Word, Excel, or similar systems.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational skills with attention to detail.
• Ability to manage multiple priorities that may shift with little notice.
• Customer service orientation.
• Effective teamwork and collaboration.
• Ability to work effectively with individuals from diverse communities and cultures.

Schedule

Typical Monday through Friday, 8 am to 5 pm, with occasional extended hours or weekends to meet departmental needs.

Physical Demands

• Ability to lift up to 25 lb of office/event materials.
• Ability to reach overhead, bend, and squat to retrieve materials.
• Ability to push/pull event carts holding up to 40 lb.
• Ability to engage in events for extended periods and move regularly around campus and event venues.

Pay

Annual salary: $41,500.