Site Admin I (Multiple Locations)

About the Role

Provide administrative support to the on-site project management team and site-based employees at MasTec Renewables, a market sector of MasTec Clean Energy & Infrastructure. Depending on your position and project, you may work for one or more of our companies—Wanzek Construction, IEA Constructors, or White Construction—over your career with us.

MasTec Renewables combines over 20 years of experience in renewable energy construction and is part of a Fortune 500 company with a 90-year history in the construction industry. We embrace diverse perspectives and foster innovation through collaboration across departments and levels, from interns to executives.

Responsibilities

• Greet visitors and direct them; handle incoming and outgoing mail; assist with copying and scanning as needed.
• Act as liaison between the Field office and Corporate offices.
• Maintain tracking and reporting spreadsheets needed for the project.
• Assist with project set-up activities, including setting up office contacts and services.
• Maintain an adequate amount of office supplies.
• Utilize a cleaning schedule with other office personnel to maintain a clean and organized office throughout the duration of the project.
• Assist employees with questions related to benefits, training, payroll, timesheets, time off requests, and employee record updates.
• Assign Standard Operating Procedure (SOP) quizzes in MasTec University within 24 hours of receiving the completed training roster from site supervision.
• Serve as a champion of the organization’s Safety culture.
• Lead daily timesheet audits, ensuring accuracy and compliance; notify management of errors as they arise.
• Assist with the correction process for craft payroll to ensure accuracy.
• Work with Payroll to ensure adequate training within our various timekeeping systems for supervisors onsite.
• Coordinate with Payroll for onsite check printing and distribute weekly paystubs (Union only).
• Ensure payroll policies are being followed (e.g., per diem, PTO, rotation) and follow up with site leadership on issues.
• Assist with onboarding of employees, including validating assigned paperwork, collecting and verifying I-9 documentation, and participating in new hire orientation.
• Initiate and coordinate Union Hall referrals for Craft employee hiring (Union only).
• Maintain site roster and time off calendar.
• Complete I-9 audits to ensure all cases are closed and employees are authorized to work.
• Submit mileage mobilization reimbursement for eligible employees when applicable.
• Ensure job/salary changes are submitted in a timely manner and train site management on the process as needed.
• Audit site roster and Last Day Worked report regularly to ensure employee files are up to date.
• Work with employees to provide the proper point of contact for resolving issues.
• Assist users with logging into company software accounts and troubleshoot equipment (scanner, copy machine, etc.) with the IT department.
• Other duties as assigned.

Requirements

• One to three years’ experience in an administrative support position.
• Proficient in Microsoft Word, Excel, Teams, Outlook, and Internet.
• Strong verbal and written communication skills.
• Strong ability to multi-task and attention to detail.
• Take reasonable care of your own and others’ health and safety, adhering to the Company’s Zero Injury principles.

Working Environment

When visiting jobsites, the work environment involves some exposure to hazards or physical risks, requiring basic safety precautions. This environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.

Pay

$22 - $23.50 hourly, commensurate with experience.

Benefits

Financial Wellbeing

• Competitive pay with ongoing performance review and merit increase.
• 401(k) with company match & Employee Stock Purchase Plan (ESPP).
• Flexible spending account (Healthcare & Dependent care).

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) – coverage for spouse, domestic partner, and children.
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount.
• Discounted National Gym Membership Network.

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave.
• Military Leave, including Differential Pay and Benefits Continuation.
• Employee Assistance Program.

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment.
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage.
• Emergency Travel Assistance Program.
• Group legal plan.