SIS Coordinator - IDEA Robindale (Immediate Opening)

At IDEA Public Schools, we believe each and every child can go to college. Since 2000, we have grown from a small school with 150 students to a multi-state network of tuition-free, Pre-K-12 public charter schools, serving over 80,000 college-bound students across Texas, Florida, and Ohio.

About the role

The Student Information Systems (SIS) Coordinator is responsible for achieving 97.5% average daily attendance, 100% enrollment, 100% data accuracy, and 100% compliance with IDEA’s attendance procedures. This role organizes campus operation tasks with key stakeholders and executes processes tied to the student information system.

Responsibilities

• 97.5% Average Daily Attendance (ADA) for Academy & College Prep
  • Owns the attendance process for College Prep students.
  • Works with students, staff, and parents to ensure daily school attendance.
  • Communicates attendance reporting to staff, including chronic absenteeism and daily progress toward goals.
  • Documents all attendance changes and corrects attendance data within 24 hours.
  • Ensures teacher attendance submission aligns with the official attendance-taking time.
  • Ensures all paper rosters are signed and dated (if applicable).
  • Ensures all attendance report submissions are submitted on time.
• 100% Projected Enrollment for Academy & College Prep
  • Solidifies paper attendance and student enrollment reconciliation processes two weeks prior to school.
  • Ensures the enrollment goal is consistently met every week after the first week of school.
• 100% of Student Records Received by the First Week of School (FWOS)
  • Requests student records timely from other districts.
  • Fulfills all records requests within 10 days.
  • Meets all PEIMS deadlines based on the SIS operating calendar.
  • Increases awareness and provides consistent communication with key stakeholders (PEIMS Data Quality Team, Academic Counselor, ELL Coordinator, 504 Coordinator, Cafeteria Manager, HQ SPED Clerk, and SPED teachers).
  • Completes 25% of cumulative folders by September, 50% by October, and 75% by November.
  • Ensures grade verification, re-registration, end-of-year tasks, PET/PID, school and section enrollment audits, and transcripts are completed timely and accurately.
• 100% of Existing Students Registered by May 1
  • Works closely with parents and business partners to ensure re-registration through appropriate channels.
  • Ensures campus is safe and operational one week before the first day of school.
  • Creates paper rosters for the official attendance-taking period (OATP).
  • Verifies enrollment numbers prior to the daily enrollment call.
  • Creates a plan to address enrollment gaps if numbers are not met.

Requirements

• Education: High School diploma or GED required; Bachelor’s degree preferred.
• Experience: Experience with records or student information, data entry, support, or systems management/entry required. Experience in PowerSchool preferred.

Skills

• Mission Focus: Focuses on IDEA’s core purpose of getting all students into college.
• Record of Results: Holds high expectations for self and others to achieve and surpass intended goals.
• Problem Solving: Synthesizes, analyzes, and prioritizes data and opportunities to develop strategies for achieving quantifiable goals.
• Communication: Effectively conveys information using a variety of channels and techniques.
• Continuous Improvement: Proactively identifies opportunities to improve and consistently reflects on past actions to guide future decisions.

Benefits

• Compensation: Hourly rate ranging from $19.50 (0 years of experience) to $24.46. Eligible for a performance bonus based on team performance and goal attainment.
• Medical, Dental, and Vision: Comprehensive benefits plan covering the majority of the employee premium for the base medical plan and subsidizing costs for a spouse/domestic partner and children.
• Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on tenure and caregiver designation.
• Tuition Reimbursement: Up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year (subject to manager discretion and budget availability).
• Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions per year, unlimited 24/7 telephonic counseling, and other work-life services at no cost.
• Additional benefits include disability, life insurance, parenting benefits, generous vacation time, referral bonuses, and professional development.
• Relocation allowance may be offered to defray moving costs, if applicable.