SIS Coordinator - IDEA Robindale (Immediate Opening)

About the Role

The Student Information Systems (SIS) Coordinator is responsible for achieving 97.5% average daily attendance, 100% enrollment, maintaining 100% data accuracy, and ensuring 100% compliance with IDEA’s attendance procedures. This role organizes campus operation tasks with key stakeholders and executes processes tied to the student information system.

Competencies

• Mission Focus: Focuses on IDEA’s core purpose of getting all students into college
• Record of Results: Holds high expectations for self and others to achieve and surpass intended goals
• Problem Solving: Synthesizes, analyzes, and prioritizes data to develop strategies for achieving quantifiable goals
• Communication: Effectively conveys information using a variety of channels and techniques
• Continuous Improvement: Proactively identifies opportunities to improve and reflects on past actions to guide future decisions

Qualifications

• High School diploma or GED required; Bachelor’s degree preferred
• Experience with records or student information, data entry, support, or systems management/entry required
• Experience in PowerSchool preferred

Responsibilities

• 97.5% Average Daily Attendance (ADA) for Academy & College Prep:
  • Owns the attendance process for College Prep students
  • Works with students, staff, and parents to ensure daily school attendance
  • Communicates attendance reporting to staff, including chronic absenteeism and daily progress toward goals
  • Documents all attendance changes and corrects attendance data within 24 hours
  • Ensures teacher attendance submission aligns with the official attendance-taking time
  • Ensures all paper rosters are signed and dated (if applicable)
  • Ensures all attendance report submissions are submitted on time
• 100% Projected Enrollment for Academy & College Prep:
  • Solidifies paper attendance and student enrollment reconciliation processes two weeks prior to school
  • Ensures the enrollment goal is consistently met every week after the first week of school
• 100% of Student Records Received by the First Week of School (FWOS):
  • Requests student records timely from other districts
  • Fulfills all records requests within 10 days
  • Meets all PEIMS deadlines based on the SIS operating calendar
  • Increases awareness and provides consistent communication with key stakeholders (PEIMS Data Quality Team, Academic Counselor, ELL Coordinator, 504 Coordinator, Cafeteria Manager)
  • Increases awareness with key stakeholders (ELL Coordinator, 504 Coordinator, HQ SPED Clerk, SPED teachers)
  • Completes 25% of cumulative folders by September, 50% by October, and 75% by November
  • Ensures Grade Verification, Re-registration, End of Year tasks, PET/PID, School and Section Enrollment Audits, and Transcripts are completed timely and accurately
• 100% of Existing Students Registered by May 1:
  • Works closely with parents and business partners to ensure re-registration through appropriate channels
  • Ensures the campus is safe and operational one week before the first day of school
  • Creates paper rosters for the official attendance-taking period (OATP)
  • Verifies enrollment numbers prior to the daily enrollment call
  • Creates a plan to address enrollment gaps if numbers are not met

Pay

Compensation for this role is set at an hourly rate ranging from $19.50 (0 years of experience) to $24.46. This role is also eligible for a performance bonus based on team performance and goal attainment.

Benefits

• Comprehensive Benefits Plan: Covers the majority of the employee premium for the base medical plan and subsidizes costs for a spouse/domestic partner and children
• Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on tenure and caregiver designation
• Tuition Reimbursement: Up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year (subject to manager discretion and budget availability)
• Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions per year, unlimited 24/7 telephonic counseling, and other work-life services at no cost
• Dental and vision plans
• Disability and life insurance
• Parenting benefits
• Generous vacation time
• Referral bonuses and professional development
• Relocation allowance may be offered to defray moving costs, if applicable

About IDEA Public Schools

At IDEA Public Schools, we believe every child can go to college. Since 2000, IDEA has grown from a small school with 150 students to a multi-state network of tuition-free, Pre-K-12 public charter schools. IDEA serves over 80,000 college-bound students across Texas, Florida, and Ohio, with a legacy of sending 100% of its graduates to college.