Simulation Event Coordinator

Location: Walter Reed National Military Medical Center, Bethesda, MD. On-site role; telework is not eligible.

Pay

Up to $70,000 annually.

Benefits

• Medical, dental, and vision coverage
• Life and accidental death & dismemberment (AD&D) insurance
• Short-term and long-term disability (STD/LTD)
• 401(k) plan with employer match

Qualifications

• Bachelor’s degree in Administration or Event Planning/Coordination
• Minimum five years’ professional experience as an events coordinator or five years as an executive assistant
• Ability to read, write, speak, and understand English
• U.S. citizenship

Responsibilities

• Plan and coordinate educational activities, seminars, meetings, conferences, vendor events, tours, and research symposia for the Department of Simulation and the National Capital Region Simulation Consortium
• Arrange facility use, coordinate personnel participation, and provide services for dignitaries, including coordination through the Public Affairs Office
• Provide attendance rosters, informational data sheets, and briefings to keep Service Chiefs and Medical Directors updated
• Schedule simulation training rooms across the Department of Simulation, hospital, and affiliated sites in collaboration with the National Capital Region Simulation Consortium
• Adhere to business processes of the National Capital Region Simulation Consortium and individual simulation centers at Walter Reed, Fort Belvoir Community Hospital, and Uniformed Services University
• Review event requirements and recommend planning solutions for proposed events
• Resolve scheduling conflicts and advise on transportation, lodging, catering, and interpretation/translation needs
• Coordinate administrative matters such as security clearances, base access, protocol considerations, and escort provisions
• Establish procedures for handling high-level military (e.g., General Officers), civilian dignitaries (e.g., SES personnel, Congressional representatives), and other visiting officials
• Serve as the point of contact for planned visitors and maintain visitor protocol regulations, directives, and local guidance
• Coordinate with Contractor, Service Chiefs, Department Chiefs, Staff Officers, Public Affairs Officer, and representatives from internal and external organizations
• Recommend problem resolutions and collaborate on solutions with stakeholders
• Keep leadership informed of visitor status, arrangements, and any changes affecting visitor control or event execution
• Manage the testing appointment schedule for formal testing processes, including Fundamentals of Endoscopic Surgery and Fundamentals of Laparoscopic Surgery Testing
• Develop and implement programs aligned with the organization’s mission and goals
• Organize special events to publicize the organization and its programs to the community
• Perform a variety of challenging tasks within the military and hospital setting