Silicon Hills Accounting Operations Coordinator

Responsibilities

• Prepare and issue customer invoices accurately and on time
• Maintain job cost records throughout the lifecycle of each project
• Convert approved quotes into sales orders and ensure documentation is complete
• Monitor AR aging and follow up on outstanding balances
• Support collections efforts and maintain clear records of customer account activity
• Maintain vendor files, W-9s, and AP voucher packages
• Match invoices to receipts and inventory records before payment
• Aid in payroll processing, including timesheet review and coordination with the payroll provider
• Perform monthly bank reconciliations and assist with ongoing cash tracking
• Assist with month-end close activities and contribute to standard operating procedure documentation
• Identify opportunities to improve process consistency and accuracy

Qualifications

• 2+ years of hands-on experience in bookkeeping, accounting operations, or a similar role
• Solid understanding of AR, AP, and general ledger concepts
• Proficiency with accounting software; QuickBooks experience preferred
• Strong attention to detail — you catch errors before they become problems
• Comfortable working independently once familiar with the processes
• Professional communication skills, particularly when following up on invoices or vendor issues
• Prior experience in a construction, field services, or project-based business is a plus

Compensation

$68,000 – $95,000, depending on experience, in line with Austin market rates for this level of role

Additional benefits details

To be discussed during the interview process