Shipping / Receiving Coordinator

About the role

Vishay UltraSource, in Hollis, NH, is currently seeking applicants for a Shipping/Receiving Coordinator.

Job Location

Hollis, NH is a small suburb in Southern New Hampshire, an hour north of Boston, MA and conveniently located near other major cities and access points in the New England area. Vishay UltraSource has 27,000 sq. ft of manufacturing space and approximately 80 employees working between two shifts.

What You Will Be Doing

• Receive, unpack, and examine incoming shipments for accuracy, damage, or shortages.
• Reject damaged items when appropriate and document shortages or shipment discrepancies.
• Communicate with shippers, vendors, Purchasing, and Quality personnel to resolve issues involving damaged, incorrect, or incomplete shipments.
• Compare identifying information and count items received against bills of lading, packing slips, purchase orders, and other receiving documents.
• Route received items to the appropriate departments or storage areas.
• Maintain organized files of packing slips, purchase orders, and receiving documentation.
• Pick up parts or materials from local vendors when necessary.
• Verify that Safety Data Sheets, formerly MSDS, are on file for all received chemicals.
• Shipping Duties:
  • Compare work orders with parts or materials to be shipped to verify accuracy, including quantity, part number, material lot, and other required information.
  • Update the invoice log in Excel with shipment details such as date, customer name, and work order number.
  • Assign invoice numbers to shipments and record them on the appropriate work orders.
  • Prepare invoices, packing slips, and certificates of compliance using the company system.
  • Assemble cardboard containers, package items properly, and apply required shipping labels and documentation.
  • Cook up shipment pick-ups with FedEx, UPS, outside couriers, or other carriers as needed.
  • Deliver late or urgent shipments to FedEx, UPS, or courier drop-off locations when necessary.
  • Maintain adequate inventory of shipping materials and supplies.
  • Remain available, when needed, to work an occasional Friday-off or stay late to support urgent or important customer deliveries.

What You Will Bring Along

• A high school diploma or equivalent preferred.
• Previous shipping, receiving, warehouse, or inventory experience preferred.
• Previous experience working with FedEx and UPS shipping portals, and/or customer-directed portals, preferred.
• Basic computer skills, including experience with Microsoft Excel.
• Strong attention to detail and accuracy.
• Ability to communicate effectively with vendors, carriers, and internal departments.
• Ability to organize records and maintain accurate documentation.
• Must be dependable and able to work independently with minimal supervision.

Physical Requirements

• Ability to lift, move, and handle packages weighing approximately 25–30 lbs.
• Ability to go up and down stairs regularly, as supply inventory is stored on a second floor.
• Ability to stand, walk, bend, reach, and perform repetitive tasks throughout the workday.
• Ability to safely package, move, and transport materials as required.

What Can We Offer You For Your Talent

• A comprehensive suite of benefit programs including health care coverage, financial support programs and other resources designed to help you achieve your personal and professional goals.
• An open and collaborative culture.
• A stable business that will be there for you.
• Opportunities to work globally and locally.

Qualifications

• A high school diploma or equivalent preferred.
• Previous shipping, receiving, warehouse, or inventory experience preferred.
• Previous experience working with FedEx and UPS shipping portals, and/or customer-directed portals, preferred.
• Basic computer skills, including experience with Microsoft Excel.
• Strong attention to detail and accuracy.
• Ability to communicate effectively with vendors, carriers, and internal departments.
• Ability to organize records and maintain accurate documentation.
• Must be dependable and able to work independently with minimal supervision.

Skills

• High school diploma or equivalent.
• Previous shipping, receiving, warehouse, or inventory experience.
• Previous experience working with FedEx and UPS shipping portals, and/or customer-directed portals.
• Basic computer skills, including experience with Microsoft Excel.
• Strong attention to detail and accuracy.
• Ability to communicate effectively with vendors, carriers, and internal departments.
• Ability to organize records and maintain accurate documentation.
• Dependable and able to work independently with minimal supervision.

Benefits

Vishay offers a comprehensive suite of benefit programs including health care coverage, financial support programs and other resources designed to help you achieve your personal and professional goals.

Pay

N/A

Schedule

N/A

Skills

N/A

Benefits

Vishay offers a comprehensive suite of benefit programs including health care coverage, financial support programs and other resources designed to help you achieve your personal and professional goals.