SH&E Recordkeeping Administrator

About the role

In the role of SH&E Recordkeeping Administrator, we’ll count on you to:

• Set up courses and enter records of completed courses in our Learning Management System (LMS) and mail certificates and cards of completion.
• Enroll employees in external safety courses (OSHA, MSHA, FRA, etc.) and enter completion in LMS; mail certificates and cards of completion.
• Print materials for live instructor training courses.
• Generate routine and ad hoc SH&E reports, assist with dashboard development and performance metrics.
• Maintain and administer corporate SH&E recordkeeping systems, databases and document repositories such as SharePoint and other systems.
• Serve as the program administrator and process owner for the Highwire subcontractor prequalification system, managing subcontractor onboarding, qualification reviews, compliance verification, reporting, stakeholder support, and continuous improvement of the subcontractor risk management process.

Responsibilities

• Set up courses and enter records of completed courses in our Learning Management System (LMS) and mail certificates and cards of completion.
• Enroll employees in external safety courses (OSHA, MSHA, FRA, etc.) and enter completion in LMS; mail certificates and cards of completion.
• Print materials for live instructor training courses.
• Generate routine and ad hoc SH&E reports, assist with dashboard development and performance metrics.
• Maintain and administer corporate SH&E recordkeeping systems, databases and document repositories such as SharePoint and other systems.
• Serve as the program administrator and process owner for the Highwire subcontractor prequalification system, managing subcontractor onboarding, qualification reviews, compliance verification, reporting, stakeholder support, and continuous improvement of the subcontractor risk management process.

Requirements

• Associate's or Bachelor's degree in Business Administration, Occupational Safety, Environmental Management, Records Management, or related field.
• 2–5 years of experience in records administration, safety administration, training administration, or compliance support.
• Experience with Learning Management Systems (Cornerstone, SuccessFactors, etc.) is a plus.
• Advanced proficiency in Microsoft Excel, SharePoint, Power BI, and document management systems.
• Able to manage workload effectively including plan, coordinate, organize, prioritize and handle multiple tasks.
• Excellent verbal, written, and interpersonal communication skills with the ability to effectively communicate with employees, management, clients, and external stakeholders.
• Strong attention to detail, organizational skills, and data management capabilities.
• Knowledge of OSHA, ISO 45001, and record retention requirements preferred, but not required.

Preferred Qualifications

• Associate's or Bachelor's degree in Business Administration, Occupational Safety, Environmental Management, Records Management, or related field.
• 2–5 years of experience in records administration, safety administration, training administration, or compliance support.
• Experience with Learning Management Systems (Cornerstone, SuccessFactors, etc.) is a plus.
• Advanced proficiency in Microsoft Excel, SharePoint, Power BI, and document management systems.
• Able to manage workload effectively including plan, coordinate, organize, prioritize and handle multiple tasks.
• Excellent verbal, written, and interpersonal communication skills with the ability to effectively communicate with employees, management, clients, and external stakeholders.
• Strong attention to detail, organizational skills, and data management capabilities.
• Knowledge of OSHA, ISO 45001, and record retention requirements preferred, but not required.

Skills

• Associate's or Bachelor's degree in Business Administration, Occupational Safety, Environmental Management, Records Management, or related field.
• 2–5 years of experience in records administration, safety administration, training administration, or compliance support.
• Experience with Learning Management Systems (Cornerstone, SuccessFactors, etc.) is a plus.
• Advanced proficiency in Microsoft Excel, SharePoint, Power BI, and document management systems.
• Able to manage workload effectively including plan, coordinate, organize, prioritize and handle multiple tasks.
• Excellent verbal, written, and interpersonal communication skills with the ability to effectively communicate with employees, management, clients, and external stakeholders.
• Strong attention to detail, organizational skills, and data management capabilities.
• Knowledge of OSHA, ISO 45001, and record retention requirements preferred, but not required.

Benefits

As an employee-owner at HDR, you will have the opportunity to participate in shaping the future of our company and the communities we serve. You will also be part of a collaborative culture that encourages organizational trust and connects us closer to the clients and communities we serve. HDR is committed to the principles of employment equity and is an Equal Opportunity Employer.

Pay

The salary range for this position is $50,000 - $70,000 annually, depending on experience and qualifications.

Schedule

This is a full-time position.

Employee Status

This is a regular full-time position.