Senior Workplace Manager

About the role

The Senior Workplace Manager - San Francisco is responsible for leading workplace operations, flagship office delivery, employee experience and day-to-day service excellence across Nebius' San Francisco office and other US locations. As Nebius continues to scale, this role ensures our US workplaces operate as safe, high-performing and fully functional environments that support productivity, collaboration, employee well-being and business growth.

Responsibilities

• Own local workplace projects including office openings, fit-outs, moves, expansions and improvements, ensuring delivery is aligned with Nebius' global workplace strategy and standards.
• Lead and coordinate the local project ecosystem, including project managers, brokers, lawyers, architects, landlords, vendors and Nebius stakeholders.
• Contribute to workplace development initiatives including space planning, office activation, future workplace concepts and continuous improvement of the employee and visitor experience.
• Bring an experience-first perspective to how spaces are designed, operated and activated, ensuring they are functional, welcoming and scalable as the business grows.
• Oversee the full workplace service ecosystem, including facilities, maintenance, cleaning, reception, catering, logistics, access control, furniture, equipment and vendor coordination.
• Ensure reliable Hard FM operations, including technical infrastructure, maintenance and building systems, as the operational backbone that enables a consistently high-quality workplace experience.
• Oversee Soft FM services with a hospitality lens, ensuring reception, catering, cleaning, logistics and day-to-day office services are delivered with consistency, care and genuine pride in service.
• Own day-to-day space management, including space optimisation, seating plans, utilisation insights and workplace improvements.
• Career growth and learning opportunities
• Flexible and collaborative work environment
• Opportunity to work on impactful AI projects
• International environment and talented teams

Requirements

• 7-10 years of experience in workplace operations, facilities management, office management, hospitality-led workplace services or similar environments.
• Proven experience managing workplace operations in large offices or across multiple locations.
• Solid knowledge of Hard FM, Soft FM, workplace services, events and security operations.
• Strong vendor management, contract management and stakeholder coordination experience.
• Experience managing operational budgets, forecasting, KPI tracking and reporting.
• Excellent communication skills in English, with the ability to build trust at all levels of the organisation.
• Calm, decisive and confident in complex or high-pressure situations.

Qualifications

• Calm, decisive and confident in complex or high-pressure situations.

Skills

• Experience supporting office growth, scaling, flagship openings or workplace transformation initiatives.
• Experience in tech and/or hypergrowth companies.
• Familiarity with facility management systems, Slack and Microsoft 365.

Benefits

• Competitive compensation and benefits packages.
• Opportunities for career growth and learning.
• Flexible and ownership-focused work environment.
• Opportunity to work on impactful AI projects.
• International environment and talented teams.

Pay

Actual compensation will be determined based on job-related factors, including experience, skills, qualifications, the level at which the candidate is hired, and geographic location, consistent with applicable law. Base Compensation Range $107,000—$133,000 USD.

Schedule

Nebius is a fast-moving company with a bold vision for the future of AI. The Senior Workplace Manager - San Francisco role may require occasional evening and weekend work to support project timelines and ensure smooth operations.

Benefits

• Competitive compensation and benefits packages.
• Opportunities for career growth and learning.
• Flexible and ownership-focused work environment.
• Opportunity to work on impactful AI projects.
• International environment and talented teams.

What's It Like To Work At Nebius

Nebius is a fast-moving company with a bold vision for the future of AI. The Senior Workplace Manager - San Francisco role may require occasional evening and weekend work to support project timelines and ensure smooth operations.

Equal Opportunity Statement

Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law. Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire.