Senior Tradeshow Manager

Remote role (Austin, TX preferred) – 9-month contract starting ASAP.

About the role

The client is seeking a Senior Tradeshow Manager to lead strategic planning and end-to-end execution of high-impact global trade shows and branded event experiences that strengthen the organization's market presence and support pipeline generation.

Responsibilities

• Lead the full lifecycle of 12-14 major trade shows and flagship event activations annually, including timelines, booth presentation schedules, budgets, list uploads, meeting room calendars, and post-event reporting.
• Build cross-functional planning partnerships across Product Marketing, Field Marketing, Brand, Sales, and Marketing Operations to align messaging, goals, assets, and staffing.
• Manage exhibit houses, freight, A/V, labor, production, and venue partners to ensure high-quality execution, strong service levels, and cost-effective delivery.
• Serve as the operational lead onsite, coordinating booth builds, troubleshooting issues, managing staff schedules, and ensuring a seamless experience for attendees and internal teams.
• Track spend against budget, reconcile invoices, maintain event trackers and run-of-show documents, and deliver post-event results summaries and recommendations.
• Support planning and onsite execution of the organization's annual user conference expo floor, including sponsor booths, experiential activations, floor planning, and stakeholder coordination.
• Create clear event briefs, playbooks, and support materials to ensure all teams understand ownership, timelines, and deliverables.

Requirements

• Proven experience managing large-scale corporate trade shows, third-party conferences, or experiential marketing programs.
• Strong project management skills with the ability to coordinate multiple workstreams simultaneously under tight deadlines.
• Experience managing vendors, budgets, and onsite logistics with a high level of detail and accountability, including room sets, housing coordination, and registration list management.
• Familiarity with event and collaboration tools such as Jifflenow, Swoogo, G-Suite, Zoom, Jira, or similar platforms.
• Willingness to travel up to 25% of the time, including occasional weekends and extended onsite event coverage.

Preferred Qualifications

• Experience supporting enterprise technology, cybersecurity, or infrastructure brands.
• Background in global event programs with multiple regional stakeholders.
• Comfort translating technical or complex product messaging into clear attendee experiences.
• Experience using event data and post-event reporting to improve future program performance.

Pay

$65–85/hr W2

Benefits

Eligible for Health, Dental, Vision, and 401K.