Senior Tax Officer II

About the role

The Senior Tax Officer leads tax compliance, provision, and advisory services within the Wealth Management Division, driving operational excellence and strategic growth.

Responsibilities

• Analyze fiduciary governing documents to determine tax reporting requirements, responsibilities, and account setup accuracy for trusts, estates, and managed accounts.
• Oversee account onboarding and maintenance processes, including TIN verification through IRS systems and validation of tax documentation for new and closed accounts.
• Review, audit, and validate all tax-related transactions, including dividends, interest allocations, bond amortization/accretion, capital gains, corporate actions, and IRA activity, ensuring accuracy and compliance.
• Lead and execute all year-end tax reporting processes, including Forms 1099, 1098, 1041-related reporting, IRA reporting, and other applicable filings, ensuring adherence to strict regulatory deadlines.
• Monitor and manage tax return preparation workflows, tracking status, resolving issues, and communicating progress to internal stakeholders and leadership.
• Process and reconcile estimated and federal tax payments through the Electronic Funds Transfer Processing System (EFTPS), ensuring accurate quarterly reporting and documentation.
• Serve as primary relationship manager with tax reporting vendors (e.g., OneSource), overseeing system configuration, data integrity, testing, and issue resolution.
• Maintain and manage relationships with external CPAs and tax advisors, ensuring timely and accurate exchange of information and alignment on reporting requirements.
• Act as primary liaison with the IRS on behalf of fiduciary accounts, managing inquiries, notices, payment coordination, and resolution of discrepancies or reporting issues.
• Monitor changes in federal and state tax laws and regulations, assess impacts to fiduciary accounts and reporting processes, and communicate updates administrative team.
• Provide technical guidance and advisory support to clients, Wealth Advisors, and internal teams regarding tax reporting, account activity, and complex tax scenarios.
• Oversee daily workflow management within tax reporting systems to ensure accurate processing, statement generation, and distribution of tax documents.
• Maintain comprehensive tax records, schedules, and tracking mechanisms to support audit readiness, reporting accuracy, and process transparency.
• Identify opportunities for process improvement, automation, and risk mitigation within tax reporting and operational workflows.
• Ensure all tax reporting activities comply with IRS regulations, fiduciary standards, and internal policies and procedures.
• Supervise, coach, and develop tax team members, establishing performance expectations, providing ongoing feedback, and fostering technical expertise.
• Collaborate with Wealth Management leadership, Operations, Compliance, and Technology teams to support strategic initiatives and system enhancements.

Requirements

• 5–8 years of Wealth Management tax experience in reporting, trust taxation, fiduciary accounting, or wealth management operations.
• 5–8 years of securities experience through a trust division, investment firm, or broker-dealer environment.
• 5–8 years of income tax experience preferred.
• 3 years of experience with IRS FIRE (Filing Information Returns Electronically).
• Advanced expertise in complex tax scenarios, including multi-account households, layered trust structures, and high-net-worth client reporting.
• Experience leading or overseeing tax reporting processes, vendor relationships, and/or tax platform administration.
• In-depth knowledge of securities taxation, including cost basis reporting, corporate actions, and multi-asset class tax treatment.
• Experience with the Electronic Funds Transfer Processing System (EFTPS) is preferred.
• Bachelor’s degree (BA/BS/BBA) in Finance, Accounting, Business or a related field.
• Certified Public Accountant (CPA) or Certified Trust and Fiduciary Advisor (CTFA) are preferred.

Qualifications

• Exceptional analytical and problem-solving skills with the ability to interpret complex data.
• Ability to independently assess issues, determine root causes, and implement effective solutions.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office applications, including Excel for data analysis and reporting.
• Experience with wealth management and trust accounting systems such as Northern Trust, Fi-Tek, Matrix, Nautilus Imaging, or comparable platforms.

Skills & Qualifications

• Other Requirements:
• Familiarity with tax reporting systems and electronic filing processes and documentation.
• Requires the ability to lift, carry, push, pull weights or otherwise move objects weighing as much as 10 lbs. on a regular basis and/or for extended periods of time during the workday.
• Occasional overtime or extended hours may be required.