Senior Subcontracts Administrator

About the role

About Our Client: The organization operates within the government services sector, specializing in government contracting. It addresses the complexities and compliance challenges inherent in federal subcontracting by establishing standardized processes and ensuring adherence to relevant regulations and policies.

About the Opportunity: The Senior Subcontracts Administrator is responsible for developing, standardizing, and scaling subcontracting functions to support multiple government services portfolios. This role ensures compliance with government contracting requirements, leads change management initiatives to implement consistent subcontracting processes, and provides expert guidance on subcontract administration. The position plays a crucial role in facilitating collaboration across operations and supply chain teams to optimize subcontract management and support program execution.

Responsibilities

• Lead change management to implement a unified subcontracting model across business lines.
• Collaborate with Operations to define roles and responsibilities in subcontracting.
• Facilitate workshops and process mapping to clarify subcontract lifecycle handoffs.
• Drive adoption of standardized intake processes, documentation, and approval procedures.
• Partner with Operations on award recommendations considering technical, commercial, and compliance factors.
• Establish communication routines for performance monitoring, corrective actions, and subcontract closeout.
• Manage full lifecycle of assigned subcontracts including solicitation, negotiation, award, administration, and closeout.
• Pre-award: Support understanding of requirements and supplier prequalification.
• Negotiate to meet requirements and secure best value or lowest price technically acceptable.
• Ensure compliance with procedures for funding and executing subcontracts and purchase orders.
• Support dispute resolution, invoice clarifications, performance management, changes, and closeout.
• Serve as subject-matter expert on FAR, DFARS, Service Contract Act, Davis-Bacon Act, collective bargaining agreements, and related regulations.
• Coordinate with Finance, Legal, Compliance, and Supply Chain to align subcontractor deliverables with program milestones.
• Mentor junior subcontract administrators and provide guidance to small businesses when needed.
• Apply continuous improvement to optimize resources and focus on strategic initiatives.

Requirements

• Bachelor’s degree in supply chain or equivalent functional area.
• Minimum of 6 years experience in end-to-end subcontract administration for a government contractor, including process improvement and change management.
• Advanced knowledge of federal acquisition regulations and labor laws applicable to government contractors.
• Strong negotiation skills for complex subcontract terms.
• Ability to assess risks, costs, and performance issues and develop effective solutions.
• Collaborative leadership and mentoring capabilities.
• Resilience under tight deadlines, audits, and changing regulatory requirements.
• Clear communication skills suitable for executive and program management audiences.
• Proven program management skills with proficiency in Microsoft Word, Excel, Access, and PowerPoint.

Pay

Base salary range: $90,000 to $110,000.

Benefits

This position is project-funded and temporary; therefore, it is not eligible for the company’s employee benefits package.