Senior Specialist, Executive and Internal Communications

About the role

At K&L Gates, the Senior Specialist, Executive and Internal Communications will support a growing internal communications team during a pivotal development phase. Reporting to the Director, Executive and Internal Communications, this role focuses on improving how employees stay informed, connected, and engaged. The position combines process‑building and governance with hands‑on tasks such as writing, editing, and daily execution. It offers firm‑wide exposure, involvement in high‑visibility communications, and the opportunity to shape the team’s standards and practices.

Key relationships

• Director, Executive and Internal Communications
• Senior Manager, Executive and Internal Communications
• Human Resources leadership and team members
• External communications colleagues
• Other internal stakeholders and vendors, as appropriate

Responsibilities

• Draft and edit internal communications and plans, including intranet stories, leadership announcements, leader communications, summaries, slide decks, scripts, and other supporting materials.
• Own and maintain the Executive and Internal Communications team’s editorial calendar, tracking active work, priorities, deadlines, dependencies, and risks.
• Manage internal communications dashboards, identifying timing conflicts, competing messages, dependencies, and opportunities to better plan communications across the firm.
• Oversee firm‑wide newsletter creation: establish timelines, collect and refine content, coordinate with contributors, and produce materials for review and publication.
• Lead project management of communications projects and campaigns, developing plans, coordinating contributors, tracking actions, and keeping work on schedule.
• Publish and maintain content across internal communication channels, collaborating with content owners to ensure accuracy, approvals, timing, relevance, and audience alignment.
• Put communications plans into action and serve as a central point of coordination for communications requests, clarifying scope, timing, responsibilities, and delivery approach.
• Review and edit communications to ensure accessibility, clarity, accuracy, consistency, and alignment with firm standards; escalate complex issues when necessary.
• Leverage emerging technology to develop and improve templates, processes, workflows, governance, and other tools that enhance team performance.
• Collaborate closely with and foster relationships with key stakeholders in Client Growth, Human Resources, Digital, Technology, and other global teams.
• Manage multiple priorities independently, use sound judgment, handle confidential information appropriately, and know when to seek senior input.

Requirements

• Bachelor’s degree in communications, English, journalism, marketing, business, or a related field, or equivalent work experience.
• 2–5 years of relevant experience in internal or corporate communications within professional services or a complex, multi‑stakeholder organization.
• Remarkable emotional intelligence with the ability to adapt responses to diverse perspectives and engage effectively across contexts.
• Sound judgment and discretion, especially with sensitive or senior‑level matters.
• Ability to handle confidential and sensitive information appropriately.
• Strong independent work ethic and teamwork skills; flexibility to adapt when priorities change.
• Excellent writing and editing ability for different audiences, channels, and purposes.
• Expertise in AI and proficiency with Microsoft tools.
• Experience using project‑management tools, content systems, intranets, email platforms, or reporting tools.
• Exceptional organization and project‑management skills, capable of navigating multiple projects, contributors, deadlines, and priorities simultaneously.
• Ability to take direction, translate it into clear action plans, follow up with others, and keep work moving.
• Exceptional interpersonal skills and confidence to work effectively with colleagues at all levels.
• Exceptional attention to detail and commitment to producing clear, accurate, and polished work.

Compensation

Salary: $97,392 – $182,594 per year. Compensation will be determined during the interview process and may vary based on experience, expertise, business needs, and market factors.

Benefits

• Medical/Prescription Drug Coverage (including a Health Savings Account feature)
• Dental Insurance
• Vision Insurance
• Wellness Program
• Back‑up Child/Elder Care and access to a caregiving concierge
• Pre‑tax Commuting Benefits
• 401(k) Retirement Plan and Profit Sharing
• Business Travel Accident Insurance
• Short‑ and Long‑term Disability Protection
• Pet Insurance
• Life Insurance (Basic, Supplemental, Spouse, Child, and Accidental Death & Dismemberment)
• Health Advocacy Services
• Paid Time Off (25‑30 days per year)
• Identity Protection/Restoration and Fraud Insurance
• Parental Leave (18 weeks, with 6 weeks paid; additional paid time may be provided via short‑term disability)
• Student loan refinancing options and concierge service
• Paid Holidays (12)
• Addiction Resources
• Family Building Benefits
• Breast Milk Delivery and Lactation Support Services
• Flexible Spending Accounts
• Bonuses and certain expense reimbursements (eligible employees)
• Employee Assistance Program
• Professional Development and CLE Credit Opportunities
• 529 Deductions
• Relocation Assistance
• Employee Referral Program
• Critical Illness Insurance
• Hybrid/Remote Work Opportunities
• Hospital Indemnity Insurance
• Technology, Entertainment, and Travel Discount Programs
• Bereavement Leave
• All other benefits required by law (e.g., leaves of absence)

About the firm

K&L Gates is a fully integrated global law firm with lawyers in more than 40 offices. Over the past decade the firm has experienced dramatic growth and now ranks among the largest U.S.–based law firms worldwide. The firm prides itself on innovation, imagination, and an entrepreneurial spirit, delivering big ideas and hands‑on execution for clients across diverse industries and regions. K&L Gates fosters an inclusive, socially conscious environment that embraces diversity and supports the holistic career development of its professionals.