Senior Specialist, Executive and Internal Communications

About the role

At K&L Gates, the Senior Specialist, Executive and Internal Communications will support a growing internal communications team during a pivotal development phase. Reporting to the Director, Executive and Internal Communications, the role focuses on improving how employees stay informed, connected, and engaged. It combines process‑building and governance with hands‑on tasks such as writing, editing, and daily execution, and offers firm‑wide exposure, involvement in high‑visibility communications, and the opportunity to shape the team’s standards and practices.

Key relationships

• Director, Executive and Internal Communications
• Senior Manager, Executive and Internal Communications
• Human Resources leadership and team members
• External communications colleagues
• Other internal stakeholders and vendors, as appropriate

Responsibilities

• Draft and edit internal communications and plans, including intranet stories, leadership announcements, leader communications, summaries, slide decks, scripts, and other supporting materials.
• Own and maintain the Executive and Internal Communications team’s editorial calendar, tracking active work, priorities, deadlines, dependencies, and risks.
• Manage internal communications dashboards, identifying timing conflicts, competing messages, dependencies, and opportunities to better plan communications across the firm.
• Manage firm‑wide newsletter creation, establishing timelines, collecting and refining content, coordinating with contributors, and producing materials for review and publication.
• Lead project management of communications projects and campaigns, developing plans, coordinating contributors, tracking actions, and helping keep work on schedule.
• Publish and maintain content across internal communication channels, collaborating with content owners to ensure accuracy, approvals, timing, relevance, and audience alignment.
• Put communications plans into action and serve as a central point of coordination for communications requests, clarifying scope, timing, responsibilities, and delivery approach.
• Review and edit communications to ensure accessibility, clarity, accuracy, consistency, and alignment with firm standards, escalating complex issues when necessary.
• Leverage emerging technology to develop and improve templates, processes, workflows, governance, and other tools that enhance team performance.
• Collaborate closely with and foster relationships with key stakeholders in Client Growth, Human Resources, Digital, Technology, and other teams globally.
• Manage multiple priorities independently, use sound judgment, handle confidential information appropriately, and know when to seek senior input.

Requirements

• Bachelor’s degree in communications, English, journalism, marketing, business, or a related field, or equivalent work experience.
• Remarkable emotional intelligence, adapting responses to diverse perspectives, fostering trust, and effectively engaging with individuals in various contexts.
• Sound judgment and discretion, recognizing sensitive situations and when to involve senior‑level personnel.
• Ability to handle confidential and sensitive information appropriately.
• Ability to work independently and as part of a team, and adapt when priorities change.
• Ability to quickly and clearly write and edit content for different audiences, channels, and purposes.
• Expertise in AI and proficiency with Microsoft tools.
• Experience using project‑management tools, content systems, intranets, email platforms, or reporting tools.
• Exceptional organization and project‑management skills, navigating several projects, contributors, deadlines, and priorities simultaneously.
• Ability to take direction and turn it into a clear plan of action, follow up with others, and keep work moving.
• Exceptional interpersonal skills and confidence to work effectively with colleagues at different levels across the firm.
• Exceptional attention to detail and commitment to producing clear, accurate, and polished work.
• 2–5 years of relevant experience in internal or corporate communications within professional services or a complex, multi‑stakeholder organization.

Compensation

Salary range: $97,392 – $182,594 per year. Compensation will be determined during the interview process and may vary based on experience, expertise, business needs, and market factors.

Benefits

• Medical/Prescription Drug Coverage (including a Health Savings Account feature)
• Back‑up Child/Elder Care and access to a caregiving concierge
• Dental Insurance
• Wellness Program
• Vision Insurance
• Pre‑tax Commuting Benefits
• 401(k) Retirement Plan and Profit Sharing
• Business Travel Accident Insurance
• Short‑ and Long‑term Disability Protection
• Pet Insurance
• Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment)
• Health Advocacy Services
• Paid Time Off (25‑30 days per year)
• Identity Protection/Restoration and Fraud Insurance
• Parental Leave (18 weeks, with 6 weeks paid; short‑term disability may provide additional paid time off)
• Student loan refinancing options and access to a student loan concierge service
• Paid Holidays (12)
• Addiction Resources
• Family Building Benefits
• Breast Milk Delivery and Lactation Support Services
• Flexible Spending Accounts
• Eligibility for bonuses and certain expense reimbursements
• Employee Assistance Program
• Professional Development and CLE Credit Opportunities