Senior Purchasing Coordinator

About the Role

Manage departmental purchasing activities, lead staff in the purchase of goods and services, and ensure compliance with federal, state, and university policies. Serve as a liaison between the department, University Purchasing Office, and vendors to fulfill procurement needs.

Responsibilities

• Serve as lead departmental buyer and procurement resource for RecSports.
• Act as a liaison between the department, University Purchasing Office, and vendors: meet with staff to determine needs, categorize purchases, assist with timelines, and ensure timely action.
• Oversee processing of high-volume purchasing and accounting documents, including purchase orders, payment vouchers, and interdepartmental transfers.
• Maintain accurate records, reconcile departmental charges, and perform complex reconciliations for departmental credit cards.
• Manage department assets, including the annual inventory process, in collaboration with various teams.
• Assist with supervising and overseeing the work of the accounting team, including training and mentoring staff.
• Serve as a contributing staff member in the Business Services area of the Division.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of three years of relevant experience, with one year of direct purchasing experience.
• Strong skills in Microsoft Office, particularly Excel, Word, and Outlook.
• Demonstrated ability to process and reconcile high volumes of purchasing and accounting documents.
• Excellent verbal and written communication skills.

Preferred Qualifications

• Bachelor's or Master's degree in Accounting, Finance, Business Administration, or a related field.
• More than one year of relevant experience.
• Experience working in a university or higher education environment.
• Advanced knowledge of university-specific systems (Workday, Banner, PeopleSoft, DEFINE).
• Experience with process modernization, system implementation, and supervising student staff.

Working Conditions

Work is performed in standard office conditions with repetitive use of a keyboard. Requires manual dexterity, lifting and moving, and occasional exposure to alarms, large crowds, dust, noise, and chemical fumes. Must work effectively under pressure, both independently and as part of a team, often managing overlapping projects.

Required Materials

• Resume/CV
• 3 Work references (at least one from a supervisor)
• Letter of interest