Senior Purchasing Coordinator, Purchasing Department

Program Overview

The purchasing department is responsible for addressing the purchase needs of all CAMBA's programs by adhering to funder and agency purchase regulations.

Position: Senior Purchasing Coordinator

Reports To: Purchasing Department
Location: 1720 Church Avenue, Brooklyn, NY 11226

What The Senior Purchasing Coordinator Does

• Follows CAMBA’s Procurement Policy
• Researches and expands the agency’s M/WBE vendor list selecting from the NY City and NY State databases
• Researches and expands the agency’s Purchasing group vendors selecting from their catalogs
• Attends M/WBE vendor recruitment events and conferences sponsored by CAMBA funding agencies
• Interviews new vendors
• Create new vendor accounts
• Affords with M/WBE contractual compliance
• Communicates with vendors to request required documents and reviews submitted documents for completion and compliance with procurement rules and regulations
• Obtains signed letters of intent, COIs and other required documentation
• Maintains the vendor M/WBE Certificates and verifies M/WBE Status
• Affords with keeping records on contract requirements regarding purchasing, vendors and purchasing groups
• Generates reports as needed
• Maintains up-to-date file system
• Enters data into the purchasing system
• Creates and facilitates procurement presentations and trainings on programs, policies, and compliance for staff and vendors
• Affords with vendors with procurement regulations, processing, and payments
• Updates CAMBA’s MWBE Vendor List/Preferred Vendor List
• Communicates and shares vendor information with CAMBA Staff
• Affords with purchasing/procurement support (i.e.-reconcile purchase orders and invoices)
• Maintains professional relationships with vendors
• Complies with all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable information
• Maintains accurate files of paperwork of all orders (i.e. - copies of Purchase Order forms, Purchase Request forms)
• May track packages and follow up on back orders
• May assist with following up on programs purchase request forms
• May answers and screens incoming telephone calls as needed