Senior Purchasing Coordinator

Overview & Position Summary

This role provides senior-level support to the purchasing team, ensuring accurate and timely procurement coordination for materials, trades, and suppliers that support construction operations. The position works with limited supervision to manage day-to-day purchasing activities while addressing moderately complex issues that impact team results. It serves as a resource for other team members and assists in training, coaching, and process improvement. The role also collaborates with cross-functional teams to support operational efficiency and project delivery.

Primary Responsibilities

• Coordinate and manage purchase orders, vendor communications, and delivery schedules to support construction and operational requirements.
• Assist in bid preparation, contract documentation, and pricing verification for projects or community starts.
• Monitor vendor performance and follow up on delivery, quality, and service issues, escalating when appropriate.
• Provide guidance and coaching to other team members to ensure adherence to processes.
• Maintain accurate records of purchase orders, contracts, pricing, and correspondence within procurement systems.
• Analyze and resolve moderately complex procurement issues that involve multiple departments or job areas.
• Support cross-functional teams, including Construction, Operations, and Design, in addressing purchasing-related inquiries and requests.
• Contribute to process improvements, documentation updates, and operational efficiency initiatives within the purchasing team.
• Communicate clearly with internal and external stakeholders regarding materials, orders, and scheduling requirements.
• Prepare reports or summaries on procurement activity and performance for team and management review.

Required Education & Experience

• Associate's degree or equivalent professional experience.
• Minimum of 3–5 years of relevant experience, OR 5–7 years equivalent experience in purchasing, procurement, or construction support roles.

Preferred Experience

• Experience in homebuilding, residential construction, or construction materials procurement.
• Familiarity with procurement software, ERP systems, and construction management platforms.

Skills & Competencies

• Broad knowledge of purchasing systems, operational processes, and procurement practices.
• Strong organizational and time management skills to handle multiple priorities.
• Ability to communicate effectively with internal teams, vendors, and trade partners.
• Attention to detail and accuracy in documentation, data entry, and recordkeeping.
• Problem-solving skills for moderately complex purchasing issues.
• Ability to provide guidance, coaching, and support to team members.
• Proficiency in Microsoft Office and/or procurement software platforms.
• Knowledge of construction materials, trades, and homebuilding operations.
• Ability to work independently with limited supervision.
• Commitment to adherence to policies, procedures, and process standards.

Working Conditions

• Work is primarily performed in a professional office environment with routine interaction across teams and vendors.
• Occasional visits to construction sites may be required to validate materials, review delivery schedules, or coordinate with trades.
• Limited travel may be required for vendor meetings or corporate events.

Physical Requirements

• Ability to sit or stand for extended periods during office work.
• Ability to walk and navigate construction sites with uneven terrain.
• Ability to lift or carry documents, reports, or material samples up to 20 pounds.
• Ability to communicate clearly in person, via phone, and in team meetings.

Comprehensive Benefits Package

• Competitive Compensation: We provide a competitive compensation structure that rewards performance and results.
• Health & Wellness: Comprehensive coverage includes medical, dental, and vision insurance options, as well as Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA).
• Financial Future: Access a 401(k) retirement savings plan.
• Time Off: Our time-off benefits include vacation, sick leave, paid holidays, and other leave types (bereavement, jury duty, FMLA, military leave).
• Insurance & Protection: Company-provided life insurance, accidental death and dismemberment (AD&D) insurance, and short- and long-term disability coverage are included. An employee assistance program (EAP) is also available.
• Exclusive Perks & Discounts: Homeownership & Financing: Take advantage of exclusive home purchase and financing discounts. Pet Insurance: Enjoy discounted group pet insurance rates.