Senior Proposal Coordinator - Marketing

Responsibilities

• Prepare/develop high-quality architecture and engineering (A/E) proposals, qualification documents, and presentations for the company’s highest profile/most complex proposal pursuits, regardless of A/E discipline.
• Advise a team of proposal coordinators on key pursuits to help prepare high-quality A/E proposals, qualification documents, and shortlist/interview presentations.
• Attend strategic kickoff meetings; work with proposal coordinators to compile necessary information to develop proposals, presentations, and qualifications, and coordinate with other A/E teaming partners.
• Provide the team of proposal managers and proposal coordinators with additional quality control/quality assurance reviews of proposal deliverables as requested.
• Provide proposal reviews and QA/QC on key pursuits across the US to ensure the win strategy/theme, critical success factors, and differentiators are clearly articulated and to ensure proposal requirements are being met.
• Assist in the hiring, onboarding, training, and mentorship of new staff and/or assist in the ongoing training of proposal coordinators.
• Communicate with all levels (executives, engineers, architects, project managers, and technical staff).
• Meet tight deadlines and manage multiple tasks.
• Facilitate brainstorming/strategy meetings with key individuals to gather information and edit technical content.
• Research and maintain competitor analysis and market research.
• Identify key goals, objectives, or outcomes.
• Uphold company brand standards and maintain proposal standards.
• Seek continual refinement and improvement of existing processes and implement enhancements to improve efficiency and productivity.
• Manage proposal team assignments and workload distribution among the proposal team.
• Conduct regular competitor proposal peer reviews and document new ideas/trends to strengthen the firms’ future proposals.
• Attend proposal debriefs and seek regular client feedback on proposals to better inform the firms’ future proposal responses.
• Ensure lessons learned from client debriefs and other best practices are documented and shared across all members of the proposal team and other key staff within the organization to help clarify reasons why we win or lose

Qualifications

• Bachelor’s degree in Communications, English, Business, Marketing, Journalism or related degree.
• Five or more years of experience developing and coordinating proposals; experience in the AEC industry preferred.
• Proficient in Microsoft Office.
• Proficient in the use of Adobe Acrobat Software.
• Ability to work under pressure and meet tight deadlines.
• Excellent copywriting skills and should be able to rework technical content for a wider audience.
• Ability to build excellent working relationships to attain goals.
• Organized, self-motivated, confident, energetic, and creative.
• Effectively communicate and make best use of interpersonal skills.
• Ability to deliver creative and innovative thoughts.
• Strong ability to multi-task to sustain a number of projects at once.
• Ability to meet schedules, organize complex material, determine appropriate level of effort, understand technical and professional service-related material and work with minimal supervision.