Senior Proposal Coordinator

Responsibilities

• Manage the proposal process
• Lead the preparation, development, and layout of SOQs and proposal documents from kickoff through final delivery, ensuring compliance with submission requirements
• Format documents and ensure brand compliance and proposal consistency
• Ensure proposals meet compliance requirements and align with evaluation criteria
• Manage content development with input from marketing, technical staff, and leadership
• Manage proposal schedules, maintain pursuit checklists, and ensure timely submission of all components
• Lead proposal kickoff and milestone meetings to maintain progress and accountability
• Support QA/QC processes to ensure high-quality, error-free deliverables
• Maintain and update proposal databases, libraries, boilerplate material, and improve upon templates
• Conduct research and gather information from internal teams to support proposal content
• Track and manage multiple deadlines simultaneously, prioritizing tasks based on project needs
• Contribute to identifying proposal process improvements and content updates
• Mentor junior proposal staff and contribute to team training and process improvement initiatives

Qualifications

• Bachelor’s degree in English, Communications, Marketing, or related field
• 6+ years of experience in proposal development, preferably in the AEC industry
• TDOT/Transportation proposal experience preferred
• Expertise in Adobe InDesign and Microsoft Office; Deltek experience is a plus
• Proven ability to manage complex proposal efforts with minimal oversight
• Strategic thinker with a strong understanding of the proposal lifecycle and evaluation criteria
• Collaborative, deadline-driven, and adaptable to shifting priorities