Senior Proposal Coordinator
Obayashi Corporation is seeking an experienced Senior Proposal Coordinator to join the North American Civil Group Headquarters (NACG HQ) in Foster City, CA. This role is a key member of the growth and pursuit team, reporting to the Vice President, Strategy, and requires on-site presence.
About the Role
As a Senior Proposal Coordinator, you will play a critical role in helping the company win complex heavy civil, infrastructure, underground, and federal construction projects. This position involves working directly with operations leaders, estimators, project managers, and executives to capture project knowledge, develop compelling pursuit content, and coordinate high-quality qualifications, proposals, and interview materials. The ideal candidate is a strong writer, highly organized, and motivated to grow into a Proposal Manager or Pursuit Leader over time. This role offers the opportunity to build systems, improve processes, and contribute to the long-term development of our business development and pursuit capabilities.
Responsibilities
- Proposal Development & Coordination
- Coordinate and support the development of qualifications, proposals, bids, presentations, and interview materials.
- Develop proposal schedules, compliance matrices, assignment plans, and submission checklists.
- Manage proposal compliance requirements, forms, certifications, and electronic submissions.
- Coordinate contributions from operations, estimating, project management, safety, quality, and executive leadership teams.
- Support final production, quality control, and delivery of proposal submissions.
- Ensure all submissions meet client requirements, deadlines, and company quality standards.
- Content Development
- Lead development and maintenance of project profiles, resumes, project datasheets, and qualifications packages.
- Conduct interviews with project teams, superintendents, and subject matter experts to capture:
- Construction approaches
- Technical challenges and solutions
- Self-perform capabilities
- Safety and quality achievements
- Project outcomes and lessons learned
- Own development of:
- Project experience narratives
- Key personnel resumes
- Technical qualifications
- Corporate capability statements
- Differentiated proposal content aligned with pursuit strategies
- Translate technical construction information into clear, compelling messaging.
- Pursuit & Business Development Support
- Support opportunity tracking and pursuit planning activities.
- Assist with go/no-go preparation and pursuit reviews.
- Coordinate interview preparation and presentation development.
- Support the collection and organization of client, market, and competitor intelligence.
- Participate in post-submittal lessons learned and pursue debriefs.
- Content Library & Process Improvement
- Maintain and continuously improve proposal content libraries, project databases, and resume repositories.
- Support implementation of proposal management best practices, templates, and standards.
- Assist in developing scalable pursuit and proposal processes as the company grows.
- Maintain consistency in branding, messaging, and document quality across all submissions.
The responsibilities of this position include, but are not limited to, those listed above, and other duties may be assigned.
Requirements
- Bachelor’s degree in Journalism, Business, Civil Engineering, Construction Management, or a related field. A Master’s degree is a plus.
- 5+ years of RFQ/RFP preparation in the heavy civil construction industry.
- Experience supporting heavy civil, infrastructure, transportation, water, utility, underground, or federal construction pursuits.
- Familiarity with public agency procurement processes, including RFQs, RFPs, SOQs, DBB, Progressive Design-Build, CMGC, and Best-Value procurements.
- Experience with Adobe Creative Suite, particularly InDesign.
- Experience supporting interview preparation and presentation development.
Skills
- Strong organizational and self-management skills.
- Strong interpersonal skills, telephone etiquette, and professional demeanor.
- Excellent oral and written communication skills.
- Responsible use of AI and emerging technologies.
- High level of attention to detail and accuracy in all work.
- Ability to appropriately handle business-sensitive and confidential information.
- SharePoint & other file share expertise.
- Occasional travel is required to meet pursuit requirements.
Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.
Pay
Anticipated salary range: $85,000 - $120,000 USD per year. The final salary offered will be based on various factors, including the candidate’s qualifications, experience, skills, location, and relevant market considerations.
Benefits
- Medical PPO Plan and HDHP
- Dental DPO Plan
- Vision Insurance
- Flexible Spending Account
- Health Savings Account
- Employee Assistance Program
- Life Insurance
- Disability Insurance
- 401K Matching
- Paid Time Off, Holiday Pay, and Sick Leaves
Employee benefits are 100% covered by Obayashi, and family coverage is covered at 80%.
About Obayashi
Obayashi Corporation has delivered quality solutions to infrastructure challenges across the globe for more than 130 years. Founded in 1892, Obayashi is the largest Japanese Contractor and the fourth-largest International Contractor conducting business in the United States. Obayashi has been operating and completing projects in the U.S. since 1979. The company provides a full range of general contractor services in both public works and private sectors, including office buildings, residences, tunnels, highways, rail systems, bridges, artificial islands, airports, and nuclear power plants. Other services include urban planning and architecture, real estate and property development, environmental, and waste services. The North American Operations consolidated revenue is over $3 billion in the United States and Canada.