Senior Project Manager Level I

Duties & Responsibilities

Purpose of Position: Under supervision, is responsible for supervising, coordinating and executing the management of multiple departmental, large-scale and complex projects focused on improvement or development of health care setting and/or System-wide initiatives in support of its strategic goals. Supports collaborative development with various business teams and drives process improvements for the successful management of overall project lifecycles, supporting provision of all deliverables from inception to completion.

Essential Duties And Responsibilities

• Under supervision, performs duties related to the coordination, management, and execution of non-clinical projects, programs, strategic initiatives and related activities.
• Responsible for all aspects of project lifecycles including planning, scope definition, design, execution and delivery, including development of administrative and operational processes, templates, procedures/protocols and other core documents.
• Provides overall project/program management activities including utilizing project/program management tools and techniques to organize, plan, execute, report and evaluate project/program objectives.
• Defines project milestones, and develops and reviews plans and specifications of assigned projects to be familiar with all details and project scopes.
• Prepares and reviews project reports and metrics.
• Confers with planning personnel to determine the nature and scope of proposed projects and programming schedules and with estimating personnel to verify validity of budget estimates.
• Ensures that adequate funds are budgeted and funds are available before commitments are made.
• Consults with departmental leadership and other key stakeholders to develop implementation schedules and provides support to the development and implementation of various operational plans and technical/logistical tracking systems to meet operational needs.
• Coordinates reviews among internal business teams, planning staff, local health care setting administrators and, as directed to ensure optimum efficiency and effectiveness in the coordination of assigned projects.
• Ensures that scope statements, estimates and contract documents are prepared, in accordance with standards and NYC Health + Hospitals Operating Procedures.
• Reviews progress and cost statements including cumulative change order costs to ensure projects remain on schedule and within budgetary limits.
• Monitors progress against milestones and key deliverables and other performance indicators, and manages risk by proactively anticipating issues and developing contingency plans and solutions.
• Evaluates funding status and additional requirements for all cost elements such as site design and construction costs.
• Directs schedule development, monitoring and coordination of assigned projects, and informs appropriate personnel regarding start-up operations and completion dates.
• Analyzes problems and critical situations relating to assigned projects and develops alternative solutions with teams; reviews these proposals with staff and defines and implements decisions.
• Performs other related duties, as assigned.

Minimum Qualifications

• Master’s Degree from an accredited college or university in Business or Public Administration, Healthcare Management, Engineering, Social Sciences, Physical Sciences or a related discipline; and four (4) years of progressively responsible experience in projects and programs management, execution, and implementation, two (2) years of which must have been in the administration, management and/or execution of projects and programs of various complexities, including work in health care program planning, research, design or a related area;
• OR Bachelor’s Degree from an accredited college or university in one of the disciplines as listed in 1 above or a related discipline; and five (5) years of progressively responsible experience as described in 1 above, three (3) of which must have been in the administration, management and/or execution of projects and programs of various complexities, including work in health care program planning, research, design or a related area;
• OR Bachelor’s Degree from an accredited college or university in a discipline listed in 1 above or in a related discipline; and possession of a valid, professional certification listed below; and four (4) years of experience as described in 1 above, two (2) years of which must have been in the administration, management and/or execution of projects and programs of various complexities, including work in health care program planning, research, design or a related area.
• Professional certifications accepted: Project Management Professional (PMP), Program Management Professional (PgMP), Certified Associate in Project Management (CAPM), Lean Six Sigma (LSS), green belt or above, Certified ScrumMaster (CSM), SAFe Agilist (SA).

Department Preferences

• An ability to prepare project implementation schedules with consideration given to scope of project, urgency, availability of resources and other factors relevant to the determination of time tables for each assigned facility.
• Excels at managing timelines and work progress, reviewing schedules and monitoring progress of all groups.
• Excels at evaluating costs and project budgets, preparing cost statements and analyses, and submitting reporting metrics.
• Highly organized in monitoring supply procurement, delivery, and quality checks on all projects.
• As appropriate, ability to schedule and attend coordination meetings and conferences with all representatives of corporate management, City or state-wide regulating agencies, the project team, and H+H legal, finance, and philanthropy partners supporting projects and/or programs.
• Basic knowledge or advanced skills in Microsoft Suite, especially Excel, with ability to create tracking systems, perform data analysis and produce complex charts.
• Budget creation and tracking of fund allocation.
• Excellent communication skills.
• Computer programming skills.
• Strong attention to detail.
• Ability to work independently.
• Ability to travel to different NYC Health + Hospitals facilities, as needed.
• Basic data analysis for reporting and forecasting.