Senior Project Manager

About the Role

This position will lead complex, cross-functional, and strategic company projects and programs from initiation through closure. The Senior Project Manager provides project leadership, executive-level communication, governance, risk management, stakeholder alignment, and delivery oversight for high-impact initiatives. The role requires advanced project communication and collaboration among stakeholders across different departments, as well as third-party consultants and contractors.

May provide work direction, mentoring, and coaching to Associate Project Managers, Project Managers, and project team members as assigned.

Responsibilities

• Lead complex company projects and programs, including establishing project structure, facilitating executive and cross-functional alignment, managing project teams, tracking progress, resolving escalated issues, and ensuring delivery of strategic initiatives on time, within scope, and within approved budget parameters.
• Support PMO governance, portfolio visibility, project reporting discipline, and continuous improvement of project management practices across the organization.
• Create, develop, maintain, and execute plans for complex organizational projects and programs, including:
  • Project Kickoff/Planning:
    • Complete and maintain comprehensive Project Plans, including scope, objectives, business requirements, task definition, task sequencing, resource allocation, timeline estimates, budget considerations, risks, mitigation plans, dependencies, governance structure, communication plan, and success criteria.
    • Partner with executive sponsors, business leaders, department heads, vendors, and functional stakeholders to establish project objectives, roles, responsibilities, decision rights, and escalation paths.
    • Develop project governance, stakeholder engagement plans, status reporting cadence, and steering committee materials, as applicable.
    • Procure, coordinate, and manage adequate project resources to achieve project objectives in planned timeframes, escalating resource, budget, or priority conflicts when necessary.
  • Project Execution:
    • Lead complex projects and programs in collaboration with stakeholders within and outside the organization to ensure delivery on time and within scope.
    • Organize and lead project meetings, steering committee discussions, and stakeholder reviews to ensure proper understanding of project initiatives, milestones, timelines, deliverables, risks, decisions, and corresponding responsible parties.
    • Assign tasks and responsibilities to appropriate personnel and provide work direction to support timely completion of deliverables.
    • Effectively communicate with executives, superiors, team members, clients, vendors, consultants, and other stakeholders.
    • Motivate project team members, remove barriers, and drive accountability for project goals and deliverables.
    • Manage project scope, schedule, budget, resources, risks, issues, assumptions, dependencies, change requests, and business impacts.
    • Establish and improve practices, templates, policies, tools, and partnerships that facilitate project success and strengthen PMO maturity.
    • Lead or support quality issue resolution and ensure project activities support applicable quality, regulatory, and documentation expectations.
    • Work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation, and excellence.
    • Organize project deliverables and supporting documentation (e.g., meeting minutes, action items, decisions, status reports, steering committee materials, risk logs, issue logs) on the appropriate project share drive (e.g., SharePoint, OneDrive).
    • Manage day-to-day project and program activities, resource coordination, and stakeholder alignment for assigned complex initiatives.
    • Provide executive-ready status reporting to the Manager, Program Management Office, project sponsors, and leadership regarding project milestones, deliverables, dependencies, risks, issues, decisions, budget-related updates, and corrective actions.
    • Identify, manage, and escalate potential project roadblocks or hurdles that may impact project timeline, scope, quality, budget, stakeholder adoption, or intended business outcomes.
    • Mentor Associate Project Managers and Project Managers in project planning, facilitation, documentation, risk management, stakeholder communication, and PMO practices.
  • Project Closing:
    • Verify all project objectives have been achieved, deliverables have been completed, final documentation has been organized, project performance has been evaluated, and business outcomes have been reviewed.
    • Report on project success criteria results, metrics, and benefits realization, as applicable.
    • Lead Lessons Learned reviews from the project and share findings with the Manager, Program Management Office to evaluate future process improvements.
• Organize and facilitate smooth and efficient forward progress of daily operations projects, as needed:
  • Help department heads organize and run ongoing project meetings, as needed.
  • Provide support needed by department heads to ensure ongoing smooth progress of assigned projects and programs.
  • Assign action items and track status/completion to ensure continued forward progress of ongoing projects.
  • Assist, as needed, with purchase order requests, vendor coordination, and budget-related project tracking.
  • Serve as primary point of contact, as needed, for contract manufacturers, third-party labs, consultants, and vendors associated with assigned projects or programs.
• Assist the PMO Office, as needed, with implementation of process initiatives and improvements to increase efficiency and productivity across the organization.
• Support PMO governance, portfolio reporting, project intake, prioritization, resource planning, and continuous improvement of project delivery practices.
• Continue professional development to keep abreast of emerging technologies, methods, and best practices.

Requirements

Qualifications

• Education/Training/Certifications/Licenses:
  • Bachelor's Degree in an appropriate field of study, preferably in Science, Engineering, Business, Project Management, or another technical- or medical-related field; or equivalent applicable work experience.
  • Advanced project management training or certification is preferred.
• Experience:
  • 10+ years of experience leading complex cross-functional projects, programs, or strategic initiatives that require effective communication, coordination, organizational skills, stakeholder management, governance, and accountability for results.
  • Experience managing project scope, schedule, budget, risks, issues, dependencies, vendors, executive reporting, and organizational change impacts is preferred.
  • Experience mentoring project management staff or providing work direction to project teams is preferred.
• Skills/Abilities:
  • Advanced level of computer proficiency.
  • Ability to successfully lead complex projects and programs on time, on schedule, within scope, and within approved budget parameters.
  • Ability to lead, motivate, and manage various project and program team sizes, including internal and external resources, while holding team members accountable for performance and deliverables.
  • Clear, confident, and executive-ready communicator, both written and verbal, helping keep teams and leadership aligned.
  • Strong organizational skills, attention to detail, and ability to manage shifting priorities across multiple complex initiatives.
  • Ability to influence and gain buy-in from executives, sponsors, team members, stakeholders, vendors, and peers.
  • Ability to prepare and submit purchase order requests, support vendor coordination, and assist with tracking project budget, purchase order, and invoice status.
  • Advanced comfort with digital PM and portfolio tools such as Microsoft Project, Smartsheet, SharePoint, Microsoft Excel, and related collaboration tools.
  • Interpersonal skills to influence and support change, facilitate decision-making, and enhance performance within a cross-functional environment.
  • Ability to remain calm and focused under pressure.
  • Ability to mentor and coach Associate Project Managers, Project Managers, and project team members.