Senior Project Coordinator - Mechanical

Roles and Responsibilities

• Maintain mechanical onboarding functions of training by communicating with local Operations Manager and Project Coordinator.
• Cookordinate with Preconstruction Leaders on processes and updates.
• Oversee Vendor and Subcontractor database.
• Ensure corporate policies are followed.
• Cookordinate with Sales and Preconstruction on the quoting processing of CRM opportunities.
• Maintain contract coordination and documentation process.
• Oversee job file creation for Mechanical Construction and Carolina Spiral.
• Review and Setup jobs and process change orders in MS Dynamics GP for Mechanical Construction and Carolina Spiral.
• Work closely with HVAC Service Management in job reporting activities.
• Review Mechanical WIP Report
• Review Employee Utilization Report
• Review monthly Job Forecasting Report and coordinate adjustments, if required.
• Communicate with all staff, Project Managers, Customers, and Vendors regarding proper documentation and processes.
• Assist with timely and accurate billing documents and payment applications.
• Maintain the process of permitting and inspections.
• Cookordinate with Logistic personnel of storing and delivery processes.
• Attend project meetings, as requested.
• Interim Supervisor of all Mechanical Project Coordinators in the absence of Project Coordination Manger.
• Oversees the daily workflow of the department.
• Provides constructive and timely performance evaluations.
• Other such duties and responsibilities as assigned by the company from time to time.

Qualifications and Requirements

• Associates or Bachelors Degree or equivalent experience required.
• At least two years related experience in the commercial/industrial construction industry.
• Project Management certification preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal and stakeholder management skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Proficient with Great Plains and SQL Reports (internal systems).
• Knowledge of continuous improvement principles and ability to integrate these principles into team mindset.
• Must successfully pass a background check & drug test.
• Physical Demands: Constant sitting, walking short distances, bending, stooping, twisting, reaching above and/or below shoulder, handling/grasping documents or office equipment, clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone, vision sufficient to read source materials and computer screen data, repetitive motions for computer equipment use, lift 25 lbs. occasionally, 5-10 lbs frequently to lift/carry/move objects, files and documents.
• Work Environment: Work is performed in an office environment with air conditioning and bright lights.

Benefits Highlights

• Medical/Dental/Vision Insurance
• 401k with Employer Contributions
• PTO
• Employee Assistance Program
• Long-term Disability
• Short-term Disability
• Flexible Spending Plan
• Health Savings Plan

Additional Notes

If you are unable to apply electronically and require an accommodation, please contact HRAdmin@msssolutions.com

MSS Solutions, LLC is an equal opportunity employer and a drug-free environment.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

MSS Employees, please visit the MSS Career Center or contact HR to apply.