Senior Project Coordinator Consultant

About the role

WSP is seeking a Senior Project Coordinator Consultant to join our team in Lansing, Michigan. This role involves selected stages of a project’s life cycle (Initiation, Planning, Execution, Monitoring and Control, and/or Closure) for consulting services related to earth and environment projects, primarily focused on engineering consulting scopes.

The Senior Project Coordinator will work closely with project managers and technical managers to ensure projects are delivered within budget and schedule.

Responsibilities

• Set up and coordinate projects according to WSP’s Project Delivery Manual and established quality control procedures using Horizon (an Oracle-based accounting system).
• Communicate with the project team to monitor and control budgets, expenditures, and schedules.
• Provide timely updates on project controls, progress, and forecasting trends to the Project Manager.
• Liaise with subcontractors and suppliers, and assist with preparation of subcontractor work orders and invoicing payments.
• Create and update project budgets and schedules, flagging issues to the Project Manager.
• Interface with the accounting team to ensure compliance with client invoicing requirements, prepare invoices, and facilitate timely payment.
• Assist with developing and tracking Health and Safety requirements and associated plans.
• Coordinate project team communications, both written and verbal, and document client meetings, interactions, and activities.
• Identify the need for and prepare change orders.
• Review team resourcing requirements and prepare basic work orders.
• Coordinate logistical requirements for the project team, such as travel and mobilization.
• Interact with clients as required by Project Managers.
• Coordinate preparation and distribution of project deliverables.
• Assist with preparation and submission of project notifications.
• Ensure project files are kept up to date using the specified document control system.
• Assist with proposal writing and coordinate contributors to proposals as needed.
• Coordinate project closing through archiving of project documentation, lessons learned, client feedback, sub-consultant evaluations, and project experience profiles.
• Serve as Records Administrator for nuclear and commercial projects.
• Handle purchases for nuclear and commercial projects.
• Enter and report Lansing Lab test data.
• Perform initial client invoice review.
• Manage Lansing Lab equipment and supply orders.

Requirements

• Bachelor’s degree or equivalent work experience in consulting engineering project controls or interfacing with consulting accounting systems.
• 3-7 years of demonstrated post-education experience or equivalent in project controls.
• Basic knowledge of project management principles and PMI’s Body of Knowledge.
• Experience with Accounts Payable and/or Accounts Receivable systems.
• Excellent organizational skills and exceptional attention to detail and accuracy.
• Proven ability to meet tight deadlines, manage conflicting priorities, and work well under pressure in a rapidly changing environment.
• Strong interpersonal and communication skills.
• Ability to learn processes quickly and prioritize client requirements.
• Strong team player with a self-motivated, proactive, and flexible can-do attitude.
• Excellent management or supervisory skills with respect to other project control staff or teams.
• Proficiency in Microsoft Word, Excel, Project, and Adobe Acrobat Software.

Qualifications

• Previous experience working in an engineering consulting business (considered an asset).
• Experience with Oracle-based accounting or ERP systems.
• PMP certification (considered an asset).
• Experience in field/supply logistics and travel bookings.
• Experience in the solid waste, CCR, or construction industries, or environmental/engineering fields.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety, and drug/alcohol and harassment policies.
• Ability to work schedules conducive to project-specific requirements that may extend beyond the typical workweek.
• Occasional travel may be required depending on project-specific needs.

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. We design lasting solutions in the buildings, transportation, energy, water, and environment markets. With over 15,000 employees in more than 300 offices across the U.S., we partner with clients to help communities prosper.

WSP provides a flexible and agile workplace model while meeting client needs. Employees are afforded a comprehensive suite of benefits, including medical, dental, vision, disability, life, and retirement savings focused on health and financial stability throughout their careers.