Senior Project Coordinator

QXO is a leading distributor and installer of building products serving an $800 billion market. The company’s mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America’s largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products. The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth.

Responsibilities

• Lead multiple complex projects from contract award through project closeout
• Develop project execution plans, schedules, budgets, procurement strategies, and resource plans
• Monitor project performance to ensure schedule, quality, profitability, and customer expectations are achieved
• Identify project risks early and implement corrective action plans
• Review contracts, specifications, drawings, and project requirements to ensure compliance
• Coordinate project resources to maximize efficiency and productivity
• Prepare and manage project budgets throughout the project lifecycle
• Monitor labor, material, freight, subcontractor, and miscellaneous project costs
• Forecast project profitability and identify opportunities to improve financial performance
• Manage change orders, contract modifications, and project billing documentation
• Review project financial reports and recommend corrective actions when needed
• Identify cost-saving opportunities while maintaining quality and customer expectations
• Provide leadership, mentorship, and technical guidance to Project Managers and Project Coordinators
• Assist leadership with balancing workloads and assigning project responsibilities
• Support onboarding, coaching, performance development, and succession planning
• Promote consistency in project management processes, documentation, and communication
• Foster a collaborative, accountable, and customer-focused team environment
• Serve as the primary point of contact for key customers, contractors, architects, engineers, and project stakeholders
• Lead customer meetings, project reviews, and coordination meetings
• Build and maintain long-term customer relationships
• Resolve escalated project issues professionally and efficiently
• Provide regular project updates, milestone reporting, and executive-level communication
• Partner with Estimating, Purchasing, Production, Operations, Sales, Quality, Shipping, and Field teams to ensure successful project execution
• Coordinate production schedules, procurement activities, and delivery timelines
• Support smooth project transitions from estimating through production and final delivery
• Monitor material availability and identify potential supply chain risks
• Collaborate across departments to optimize workflow and project outcomes
• Ensure projects comply with company quality standards, customer requirements, and applicable regulations
• Conduct project reviews to identify lessons learned and continuous improvement opportunities
• Promote company safety policies and support safe project execution
• Recommend improvements to project management procedures, documentation, and operational workflows
• Support strategic initiatives that improve customer satisfaction and operational performance
• Perform additional duties and special projects as assigned

Requirements

• Exceptional leadership and project management skills
• Strong organizational, analytical, and decision-making abilities
• Excellent written and verbal communication skills
• Strong financial and business acumen
• Customer-focused mindset with exceptional relationship-building abilities
• Ability to manage multiple large projects simultaneously
• Strong negotiation and conflict-resolution skills
• Ability to work independently while leading cross-functional teams
• Bachelor's degree in Construction Management, Engineering, Business, or related field preferred
• Minimum 2 years of progressive project management experience within construction, building materials, manufacturing, or related industries
• Previous leadership, supervisory, or mentoring experience preferred
• Experience managing multiple large commercial or residential construction projects simultaneously
• Strong understanding of construction contracts, procurement, scheduling, budgeting, and change management
• Proficiency with Microsoft Office, ERP systems, project management software, scheduling software, and business applications
• Must obtain OSHA 30 certification within 30 days of employment (Paid for by company)
• Ability to read and interpret contracts, engineering drawings, blueprints, and technical specifications
• Combination of office, manufacturing, warehouse, and active construction environments
• Frequent collaboration with customers, contractors, vendors, project teams, and executive leadership
• Regular travel to customer locations, jobsites, production facilities, and branch operations
• Ability to walk active construction sites and manufacturing facilities while wearing required PPE
• Ability to occasionally lift project materials, plans, or equipment up to 25 pounds
• Flexibility to work extended hours or travel as project schedules require

Benefits

• Health Care Benefits
• 401(k) with employer match
• Paid Time Off