Senior Project Controls Administrator

About the role

Carollo Engineers is a leading engineering firm dedicated exclusively to water. For over 90 years, we have specialized in the planning, design, and construction of water, wastewater, stormwater, and reuse facilities, delivering innovative and sustainable solutions to the water sector’s most complex challenges. We serve water agencies, municipalities, utilities, research organizations, and private companies across industries such as technology and manufacturing. Our clients choose Carollo because we employ some of the most knowledgeable and experienced professionals in the world. When you join our team, you will work alongside industry leaders who are advancing the science of water, protecting public health, and building resilient communities. Carollo’s vision is to be the best water consulting firm and the best place for you to build your career.

Responsibilities

• Lead and expand Project Services support in the Pacific Northwest region.
• Mentor other project services staff.
• Assist Project Managers with tracking project budgets and deliverables.
• Track project financial health and assist Project Managers with corrective actions.
• Assist Project Managers with client and contractor communications, including preparation of budget and amendment documents/requests.
• Contract Administration: assist with project setup and tracking tools, ensure project compliance with contract requirements, prepare various monthly client reports, and manage project‑specific requirements.
• Coordinate preparation and issuing of monthly client invoices and monitor accounts receivable, including client‑specific reporting requirements such as monthly reports and MBE/WBE reporting.
• Prepare and maintain appropriate records and reports as they pertain to contract‑specific requirements.
• Coordinate and attend project meetings (both in person and online), produce meeting minutes, and maintain project logs.
• Support change management, estimates, and quality control, including construction‑management activities such as document control for RFIs and submittals.
• Research regulations, procedures, and technical reference materials.
• Provide other administrative support as needed, including organizing events, assisting with expense reports and travel arrangements, and recruiting support.

Qualifications

• 5‑10 years of direct, related professional experience on major projects in architectural, construction, engineering, or another related technical field.
• Moderate knowledge of Excel, including data manipulation and spreadsheet design to communicate results.
• Understanding of project financials and accounting basics.
• Ability to work under pressure, prioritize effectively, and manage deadlines; highly organized.
• Strong oral and written communication skills.
• Ability to relate and work well with people at all levels within the team, the office, and externally with clients.
• Strong planning and organizational skills.
• Ability to manage complex and diverse projects and deadlines.
• Basic understanding of engineering methods and standard operating procedures.
• High School Diploma or equivalent.

Preferred Qualifications

• 10‑15 years project controls experience.
• Direct experience with Project Management principles and practices.
• Direct experience with financial systems and concepts.

Pay

Compensation Range: $45 to $55 per hour. This range reflects the lowest to highest salary we in good faith believe we would pay for this role at the time of posting. Actual pay may be higher or lower based on education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business needs. The range may be modified in the future.

Benefits

• Paid time off and holidays
• Comprehensive health insurance coverage
• Pre‑tax savings account options for healthcare, dependent care, and commuter expenses
• Disability insurance and life insurance options for you and your dependents
• Free Caregiver Support
• Travel Assistance
• Counseling services
• Discount programs
• Lifestyle Reimbursement Account
• 401(k) company contribution matching
• Tuition reimbursement
• Discretionary bonuses
• Career advancement bonuses
• Professional registration bonuses
• Employee referral bonuses
• Compensatory time for exempt employees
• Flexible work arrangements may be available
• Eligibility for benefits varies based on employment status