Senior Project Administrator

Responsibilities

• Manage administrative tasks associated with projects, including proposal and project registration, invoicing set‑up, and coordination of project resources.
• Assist junior staff with resolution of issues and provide mentorship to support team development.
• Utilize ECS systems to coordinate project resources, manage paperwork and documentation, and maintain project schedules and budgets.
• Proactively coordinate internal communications with staff on a variety of projects.
• Coordinate project meetings and provide solutions to administrative and client issues as necessary.
• Serve as the central point of contact for client‑facing, project‑related communication.
• Assist in managing project budgets, preparing invoices, handling collections, and preparing change orders.
• Prioritize tasks effectively to meet project deadlines.
• Apply strong project and contract management skills, including budget management.
• Host or attend project discussions with clients and follow up on reports to address questions.
• Collaborate with other managers to assist in staffing decisions as requested.

Qualifications

• High school diploma or GED required.
• Bachelor of Business or related field preferred.
• 4 years of related experience.
• Valid driver’s license required if driving for, or on behalf of, any ECS subsidiary.
• Excellent oral and written communication skills.
• Strong project management and contract administration skills.
• Dependable, self‑motivated, responsible, and detail‑oriented.
• Ability to multi‑task and meet deadlines.
• Proficient with Microsoft Office (Word, Excel, PowerPoint).
• Ability to work effectively in teams, with clients, peers, subordinates, and independently.
• Excellent interpersonal skills.
• Strong leadership and decision‑making abilities.
• High‑level understanding of prioritizing and urgency of work in the consulting industry.

About ECS Group of Companies

ECS Group of Companies (ECS) was founded in 1988 to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental, and building science + infrastructure consulting services. We are employee‑owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News‑Record’s Top 500 Design Firms (April 2026), #148 in Engineering News‑Record’s Top 200 Environmental Firms (October 2025), and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information, visit www.ecslimited.com.