Senior Program Manager/Administrative Director

About the Role

The Division of Geriatrics is seeking a full-time Senior Program Manager/Administrative Director to oversee the Tideswell Emerging Leaders in Aging (ELIA) and the Department of Medicine Program for Clinician Educator Success (PRO-cess) Programs, and to serve as the Marketing & Events Specialist for the Division of Geriatrics. This multifaceted role requires independently managing several academic and research programs, overseeing all administrative operations, finance, human resources, and facilities, while also designing and developing major program components and administering the full range of operational requirements.

Responsibilities

• Work closely with program leaders to formulate short-term and long-term planning and procedures, as well as collaborate with key internal/external stakeholders to expand and sustain program initiatives.
• Organize conferences, public forums, and other strategic/marketing events to advance program objectives and to expand our reach and impact.
• Provide high-level leadership and operational support to multiple programs under the direction supervision of the Division Manager.
• Create program agendas and deliverables, serve as main point of contact for stakeholders, provide guidance and direction, secure program funding (including grant submission), reconcile program budgets, write reports, host conferences and presentations, as well as other operational projects required for program success.
• For the Tideswell Emerging Leaders in Aging (ELIA) Program: serve as the face of ELIA, liaise with leadership and key stakeholders, plan and lead all program events including marketing and fundraising initiatives, delegate tasks to other program staff as necessary, manage scholar experience, manage website and non-web-based content, lead program evaluation, improvement and fundraising initiatives, work closely with the fund manager on program finances including reporting, as well as perform other duties deemed necessary for program success.
• For the Department of Medicine Program for Clinician Educator Success (PRO-cess): oversee all program operations, ensuring smooth execution of key initiatives and events; organize weekly team meetings; manage workshop logistics (e.g., scheduling, evaluations, and follow-ups); coordinate newsletter production and distribution; facilitate program activities such as book groups and faculty lunches; maintain program surveys; track budgets; manage program resources; ensure accurate documentation and communication through platforms like Smartsheet, Box, and Constant Contact; serve as the central point of contact for faculty, staff, and collaborators.
• For the Division of Geriatrics Marketing & Events Specialist role: lead adhoc projects aimed at promoting the Division for greater reach and impact, including website content management and updates, hosting/leading events, working with University Development and Alumni Relations (UDAR) and other stakeholders on marketing, outreach and fundraising initiatives, as well as other projects deemed necessary for Division marketing and strategic planning.

Required Qualifications

• Minimum of five (5) years of relevant professional experience in program administration, research, academic medicine, healthcare, or a related field.
• Advanced knowledge of administrative, budgetary, human resources, and financial principles and practices.
• Advanced oral and written communication skills.
• Advanced ability to think creatively and independently on concepts requiring advanced analytical skills.
• Advanced interpersonal skills and ability to work with diverse groups to achieve results.
• Advanced ability to work collaboratively with internal and external peers and managers.
• Highly skilled fundraising experience.
• Experience in designing and managing program- or project-level research and evaluation.
• Proficiency in Microsoft Office, database management, and/or program management software.
• Ability to travel nationally to achieve program goals.
• Experience in grant writing, managing budgets, and supervising or managing program staff.

Preferred Qualifications

• Previous experience working in an academic/research setting and knowledge of UCSF programs & applications.

Education

Advanced degree in related area and / or equivalent experience / training. Terminal degree in a related field (PhD, JD, MD, etc.) required.