Senior Procurement Specialist

About the role

The Procurement Excellence Office is new, the team is small, and the playbook is being written. We are looking for a Senior Procurement Specialist with real field experience, strong character, and the drive to build something that outlasts any individual project.

Responsibilities

• Own cost tracking from first bid through executed subcontract; maintain a live view of committed, awarded, and pending values against the project budget so that cost exposure is visible at every stage of buyout
• Reconcile subcontract values against the GMP on a scope-by-scope basis; identify and communicate variances early so that the project team can make informed decisions before commitments are locked
• Build and maintain the basis-of-cost file for every awarded scope: unit rates, allowances, exclusions, alternates, and the documented rationale behind each negotiated value
• Assess the cost impact of every change event before routing it for approval; distinguish between true scope additions, gaps in the original bid, and subcontractor commercial plays, and price each accordingly
• Track cost-to-complete across your scopes throughout execution; flag cost trends, emerging overruns, and rebuy risk to the project team before they become realized losses
• Support Owner-facing cost reporting for sole-sourced and design-assist scopes; ensure open-book documentation is accurate, current, and defensible at every review
• Build and release complete bid packages using the standardized Work Breakdown Structure (WBS); lead leveling, gap analysis, negotiation, and award so every scope enters the field with a clear, defensible commercial foundation
• Own the basis-of-cost defense through Negotiation Approval; facilitate open-book pricing reviews with the Owner for sole-sourced design-assist scopes
• Complete the Contract Attachments Checklist per scope before Award Approval and ensure Owner Liquidated Damages flow down to every subcontract scope that drives the relevant milestone
• Assemble executed subcontract packages with correct exhibits, flowdowns, and insurance; identify and resolve cycle time delays before they affect the project schedule
• Manage subcontracts through the full execution lifecycle so that performance issues, compliance gaps, and commercial deviations are surfaced and resolved before they become project-level problems
• Monitor subcontract cost obligations through execution: track payment applications against the schedule of values, flag billing anomalies, and ensure amounts certified align with work in place
• Own post-execution compliance tracking so subcontractors arrive ready to work and nothing critical is outstanding
• Manage change management for your scopes: assess each event against enterprise rules (change order, new contract, or rebuy), price the cost impact independently before negotiating, and maintain fallback bidder lists so that a sub failure or GMP rejection does not stop the project
• Engage directly with field teams during preconstruction and buyout; attend site walks and constructability reviews as an active contributor who brings procurement perspective to buildability conversations
• Identify sequencing constraints, design gaps, and safe-to-build risks at the bid package level before they generate change orders in the field
• Facilitate clean Estimating-to-Operations handoffs by documenting assumptions, clarifications, vendor exceptions, and open items so that hard-won precon knowledge is not lost at the transition
• Bring solutions to the team, not just status: when a buyout is struggling or a process is not working, diagnose the root cause and propose a specific fix rather than flagging the problem and moving on
• Maintain and enforce WBS templates, scope libraries, bid tools, and QA checklists; when you find something outdated or missing, update it rather than working around it
• Serve as a technical SME for complex scopes, design-assist transitions, and rebuy events
• Treat every buyout cycle as a source of institutional knowledge; capture lessons learned and translate them into updates that make the next project easier for everyone on the team

Requirements

• 8+ years of procurement, estimating, or construction management experience on large-scale commercial, industrial, or mission-critical projects
• Direct, hands-on experience in your market segment with scopes you have procured, subcontractors you have managed, and commercial outcomes you have owned
• Demonstrated experience managing subcontracts through full execution: change management, performance monitoring, and closeout
• Direct experience with project cost management: buyout reconciliation against GMP, cost-to-complete tracking, change order pricing, and Owner-facing cost reporting
• Direct negotiation experience at $5M or more per scope with the ability to build and defend a basis-of-cost file
• Meaningful site presence and constructability experience; procurement decisions informed by direct knowledge of how work gets built
• Proficiency in contract structure: WBS format, scope exhibits, LD language, flowdown clauses, and QCS-format subcontracts
• Proficiency in BuildingConnected or equivalent, Procore, and Excel for WBS-format bid leveling
• Track record of improving processes, not just running them
• Bachelor's degree in Construction Management, Engineering, Business, or Supply Chain preferred. Equivalent field experience considered
• CCM, CPP, or CPSM a plus