Senior Procurement Specialist

Essential Job Functions

• Develops and analyzes Invitations to Bid (ITB), Request for Proposals (RFP), Request for Letters of Interest (LOI), and other forms of solicitations as appropriate.
• Determines and/or recommends appropriate methods of solicitation and receives and reviews specifications; analyzes received bids and proposals to determine most responsive and lowest responsible bidder; facilitates formal meetings with vendors and department personnel regarding solicitation issues and evaluations; consults with department personnel regarding selection and award process and presides at meetings regarding bid protests and awards.
• Participates in contract development, review, and administration; ensures compliance with laws, regulations, and the city’s insurance and bonding requirements; prepares correspondence related to contract negotiation, modification, and termination; performs cost analyses pertaining to simple and moderately complex contracts/procurement types.
• Establishes and maintains vendor relationships, liaising with secured vendors and contractors on behalf of city departments and to monitor performance of contracted procurement providers; performs value analysis as requested.
• Provides technical advice on procurement issues, contract compliance, and city procurement policies and procedures; prepares and conducts presentations on a variety of procurement topics as assigned.
• Implements and administers technologies to improve the effectiveness and efficiency of internal customer service and cost management.
• Affirms maintenance of all records and requirements for financial and contract file maintenance and tracking; records and monitors information and data related to procurement and contracts.
• Aids in the development of procurement policies and procedures and the preparation, administration, and monitoring of assigned budget areas.
• Represents the Procurement and Contracts Manager in their absence, and as assigned.
• Adheres to all city and public health and safety guidelines and protocols; performs job functions in a safe manner and reports all safety hazards per established policies and procedures.
• Maintains quality communication and interaction with all city personnel, representatives from external organizations, and the public to maintain good will toward the city and to project a positive city image.
• Demonstrates behaviors that support the City’s Vision and Values.
• Maintains on-call work availability as assigned, to prepare for, respond to, or recover from a hurricane, tropical weather event, or other emergency to meet the city’s obligation to remain operational before, during, and after the event; duties assigned may or may not be typical of the job and are contingent upon the needs of the city and the residents because of the event.

Minimum Qualifications

• Bachelor’s degree in business or public administration, or related field required; supplemented by two (2) years of governmental purchasing experience, including development and/or administration of public bidding and contracts; or an equivalent combination of education, certification, training and/or experience.
• Must have experience in the use of an automated procurement system and working with various computer software programs.

PREFERRED QUALIFICATIONS

• Three (3) years of governmental purchasing experience in a substantial operation, including for large complex construction projects, and administration of public bidding processes and contracts;
• Designation as a Certified Professional Public Buyer (CPPB) by the Universal Public Purchasing Certification Council (UPPCC) and/or a NIGP Certified Procurement Professional (NIGP-CPP) by the National Institute of Governmental Purchasing Certification Commission.