Senior Plan Document Analyst

Serves as the firm's subject matter expert for retirement plan documents, providing independent interpretation of plan provisions, ERISA, and Internal Revenue Code requirements and determining how they are applied across the firm's book of business.

Responsibilities

• Applies plan provisions, ERISA, and Internal Revenue Code requirements across the firm’s book of business (40% of role). Independently interprets and resolves complex, non-routine document issues, including discrepancies among plan documents, system configurations, and plan operations. Establishes and maintains firm-wide document standards, templates, and drafting guidelines, including approval of exceptions to standard provisions. Provides technical guidance, reviews and approves plan document work to ensure accuracy, consistency, and compliance and serves as the final escalation point for complex document issues.
• Independently designs plan structures and leads discussions directly with plan sponsors and their advisors, finalizing recommended plan provisions (25% of role). Translates design decisions into document, system, and administrative requirements and directs the handoff to Plan Consulting and Processing/Onboarding to ensure the plan is implemented as designed.
• Monitors, interprets, and implements legislative and regulatory changes (including SECURE 2.0 and IRS pre-approved document restatement cycles) affecting plan documents, leading firm-wide amendment and restatement projects from impact assessment through completion (20% of role).
• Develops and delivers technical training and guidance on plan documents and regulatory changes, and maintains related procedures and reference materials (10% of role).
• Evaluates and enhances plan document systems, workflows, and tools to improve accuracy, consistency, and scalability (5% of role).

Requirements

• Bachelor's degree and eight (8) years' experience or equivalent combination of education and experience.
• Advanced knowledge of 401(k) and 403(b) plan design, document provisions, compliance, and fiduciary role-related topics.
• Ability to independently interpret ERISA, the Internal Revenue Code, and IRS and DOL guidance, determine their application to plan documents, and establish company-wide documentation standards and plan operations.
• Ability to exercise independent judgment and reach defensible conclusions in ambiguous and non-standard situations.
• Ability to lead plan design consultations with new plan sponsors and their advisors, translating design objectives into compliant plan document and operational requirements.
• Ability to independently scope, plan, and drive firm-wide document projects to completion across multiple departments and locations, ensuring timely and accurate completion.
• Ability to develop and deliver technical training and guidance to staff of varying experience levels.
• Demonstrated ability to identify, investigate, and resolve inconsistencies in plan documentation and operations, with sound judgment in determining when escalation is warranted.
• Strong attention to detail and professional interpersonal skills.

Qualifications

• Qualified 401(k) Administrator (QKA) or Qualified Pension Administrator (QPA) certification preferred.
• Expert-level knowledge of pre-approved and individually designed plan documents; ASC Plan Document system and DGEM document generation platform experience preferred.

Physical Requirements

• Communicate effectively with internal and/or external customers.
• Stationary 75% of the time or greater.
• Move objects up to a maximum of 10 lbs.

Pay

Pay Range: $71,160.00 - $94,903.00

Benefits

Full-Time Employees

• Generous Paid Time Off: At least 22 days annually, prorated in the year of hire.
• Parental Leave: Six weeks of paid leave at 100% of your salary.
• Comprehensive Medical Coverage: Includes employer contributions to HSA for High Deductible Health Plan participants.
• Dental and Vision Coverage: Ensuring your overall health and well-being.
• Flexible Spending Accounts: For healthcare and dependent care expenses.
• Employer-Paid Disability Coverage: Both short-term and long-term, with an option to purchase additional long-term coverage.
• Life Insurance: Employer-paid basic life insurance, with an option to purchase supplemental coverage.
• Voluntary Benefits: Including hospital, accident, and critical illness coverage.
• Retirement Plans: 401(k) plan with employer matching, an optional Roth 401(k), and a pension plan.
• Adoption Assistance: Supporting your growing family.
• Tuition Reimbursement: Invest in your education and career growth.
• Employee Assistance Program (EAP): Access to support and resources.
• Pet Insurance: For all your furry friends.
• Financial and Banking Services: Various banking services benefits and financial planning assistance.

Part-Time Employees Working 20+ Hours/Week

• Medical Coverage: Includes employer contributions to HSA for High Deductible Health Plan participants.
• Dental and Vision Coverage: Ensuring your overall health and well-being.
• Voluntary Benefits: Including hospital, accident, and critical illness coverage.
• Generous Parental Leave: Six weeks of paid leave at 100% of your salary.

All Part-Time Employees

• Retirement Plans: 401(k) plan with employer matching, an optional Roth 401(k), and a pension plan for employees who work at least 1,000 hours in a calendar year.
• Paid Sick and Safe Leave: For your health and safety.
• Employee Assistance Program (EAP): Access to support and resources.
• Financial and Banking Services: Various banking services benefits and financial planning assistance.

Why Work Here

Wellbeing

At NBT, we value and support your wellbeing by offering generous time-off policies, wellness initiatives, and flexible work arrangements, so you can thrive both personally and professionally.

Community Involvement

NBT believes community involvement fosters our success and the success of those around us. Through volunteer service and charitable partnerships, we empower our employees to make a positive impact beyond the workplace.

Culture

NBT believes in creating a workplace where every voice matters and every team member feels empowered to contribute. With supportive leadership, we foster an environment where employees are connected, inspired, and valued.

Career Development

Whether you’re just starting your career or serve in a senior leadership role, your growth and development are our priority. NBT provides a wide variety of development programs and tools for you to reach your full potential.

Total Rewards

NBT recognizes and rewards your contributions with competitive compensation, comprehensive benefits, and performance-based incentives – ensuring you feel valued every step of the way.

Business Stability

NBT has built a reputation as a stable financial institution by growing our people and our business, evolving our processes, and managing risk. We've weathered the market's ups and downs for over 165 years, all while charting a well-defined growth plan.