Senior Payroll Specialist II

About the role

The Sr Payroll Specialist II is an important member of the Accounting Department responsible for ensuring timely and accurate processing and payment of employee wages, and overall regulatory and organizational compliance for AHRC Nassau and its Affiliates.

Responsibilities

• Ensure clear communication with program staff and other departments for timely review, completion and approvals of timecards and change of status forms, where applicable.
• Audit manual and electronic timesheets via the UKG (WFM) time and attendance system before importing to the (UKG- Ultipro) payroll database for wage processing.
• Ensure overtime and supplemental payments are accurately calculated and allocated.
• Process 3rd party sick pay, car-allowance adjustments, quarterly or year-end adjustments for Form W-2 reporting and distribution, and other adjustments on an as needed basis.
• Generate/support the review of the Pre and Post pay cycle required reporting; including but not limited to payroll registers, employee deduction summaries and tax reconciliations.
• Review the accuracy of employees’ PTO benefits in accordance with the agency policy before payouts.
• Review and reconcile employees’ pay data; on Leave of Absence, Paid Family Leave, and Suspension status for accurate payment and accrual updates.
• Timely research, resolve, and communicate employee wage inquiries and identify areas for improvement.
• Prepare off-cycle payrolls and manual checks as necessary.
• Ensure compliance with changes to Federal, State, and Local DOL, FLSA, and IRS legislative regulations.
• Generate UKG reporting requirements for payroll auditing and employee verifications inquiries.
• Ensure compliance with correspondence regarding garnishments, tax agency notices and internal/external audits.
• Prepare and provide post cycle and periodic Adhoc payroll reports to audit requests and the Accounting or other Departments as required.

Requirements

• Associate degree plus 3-yrs’ relevant experience OR High School Diploma / GED equivalent plus 5-years relevant experience
• Considered a Plus: Certified Payroll Professional (CPP) certification track, Kronos, UKG Pro, ADP
• Proficient knowledge/ skills in Microsoft Office, excellent proficiency in MS Excel.
• Professional written and verbal interpersonal and communication skills - ability to communicate with operating management, staff, and other departments.
• Strong professional work ethic, excellent problem-solving skills, attention to detail, and sensitive to confidential data and documents.