Payroll Specialist II

Summary

Balfour Beatty is seeking a Payroll Specialist II to join their team in Dallas, TX. This is a hybrid position (3 days in the office, 2 from home).

Essential Functions

• Review/audit all timesheet entries ensuring accuracy and compliance.
• Communicate any timesheet deficiencies to the appropriate employee and/or manager and ensure timesheet is properly corrected.
• Review, calculate, complete, and/or balance time entry from timesheets, New Hire/Rehire forms, Miscellaneous Change forms, Termination forms, and/or Dayforce.
• Accurately calculate and complete entry for additional compensation payments such as COLAs, per diems, expense reimbursements, and bonuses.
• Accurately calculate and complete entry for deduction and benefit one-time-overrides such as health and welfare deductions, auto allowances, and company vehicle benefits.
• Accurately calculate and complete entry for labor reclassifications (historical timesheet corrections).
• Calculate and complete entry for all payments related to short term disability, paid parental leave, military leave, and FMLA ensuring entitlement balances are maintained/utilized accurately.
• Maintain accurate spreadsheets for balancing of staff payroll cycles.
• Process regular and off cycle payroll cycles ensuring correctness and compliance while meeting all required deadlines.
• Distribute live checks.
• Complete assigned payroll reports by the due date ensuring accuracy of the data.
• Complete all processes for new hire reporting.
• Complete all processes for garnishments with the exception of payment remittance.
• Complete processes required for Office of Child Support’s Electronic Income Withholding Order (e-IWO) compliance.
• Respond to all requests for payroll information within four (4) business days of receipt. If request cannot be completed within four (4) business days, work with customer to determine a mutually acceptable date for request completion.
• Respond to all requests for employment verification including workers compensation wage verifications within four (4) business days of receipt.
• Respond to all requests for unemployment information by the specified deadline provided by the state unemployment authority.
• Maintain an organized filing system ensuring all documentation is filed within one week of completion of the cycle.
• Provide excellent customer service. Promote Customer Relations Builds effective relationships with project teams, functional departments, customers, vendors, and user groups that reflect and support company core values and meets or exceeds the customer’s expectations.
• Actively participates in industry, client, and community relations to enhance company image.

Culture, Leadership and Employee Development

• Promotes our Creed. Communicates our vision and purpose through Service, Talent & Choices.
• Serves as a role model and promotes professional behavior.
• Participates in personal career development through training, participates in software training and seminars as applicable for this position.
• Embrace key BB-wide initiatives, like Zero Harm, Sustainability, and core Values, and does one’s part to demonstrate relentless behaviors and embeds them into our culture.

Working Conditions

Majority of work is completed in an office setting with intermittent sitting, standing and walking. Periodic travel required.

Education, Experience, And Knowledge

• High School Diploma or equivalent
• A minimum of three (3) years of “in house” payroll experience including time entry and payroll payment processing; union and prevailing wage payroll experience a plus
• Strong knowledge of payroll related work processes and best practices
• Strong computer skills in word processing and spreadsheet software. Demonstrates proficiency using a personal computer (PC), company communication tools (e.g. email, internet), and Microsoft products (e.g., Word, Excel, Outlook, Teams)
• Fundamental Payroll Certification (FPC) preferred
• JD Edwards experience a plus
• Dayforce experience preferred
• Ability to meet strict daily, weekly, monthly, and quarterly deadlines
• Strong verbal and written communication skills
• Excellent multi-tasking capabilities while maintaining organization and meticulous attention to detail
• Ability to maintain strict confidentiality
• Excellent customer service skills