Senior Payroll Specialist

Responsibilities

• Payroll Processing & Administration
• Analyze, input, process, and audit weekly, semi-monthly, monthly, and interim payrolls across multiple entities and locations
• Process commissions and incentive bonus payments on one-off, bi-weekly, monthly, quarterly, and annual schedules
• Enter and maintain accurate employee payroll and benefits data within HRIS (UKG Pro)
• Process voluntary deductions including direct deposits, healthcare deductions, and 401(k) contributions
• Timekeeping & Data Accuracy
• Perform timesheet reconciliation, ensuring accuracy and proper categorization of standard and exception hours
• Audit payroll data for discrepancies and resolve issues in a timely manner
• Maintain accurate and up-to-date employee records and payroll documentation
• Compliance & Garnishments
• Process involuntary deductions including federal and state tax levies, child support orders, and creditor garnishments in compliance with applicable laws
• Research and stay current on payroll-related regulations and tax laws across multiple states
• Ensure payroll activities align with federal, state, and local compliance requirements
• Accounting & Reconciliation
• Complete general ledger postings and payroll account reconciliations
• Support month-end and year-end close processes related to payroll
• Partner with Accounting to ensure alignment between payroll and financial reporting
• Systems & Process Improvement
• Utilize payroll systems (UKG Pro) to maintain data integrity and optimize workflows
• Identify opportunities for process improvement and increased efficiency in payroll operations
• Support system testing, upgrades, and implementations as needed
• Onboarding & Documentation
• Intake new hire paperwork for system entry and ensure accuracy for payroll setup
• Maintain organized and compliant filing of payroll documentation
• Career Development
• Career development opportunities available
• Support special payroll-related projects and reporting requests
• Other Duties
• Perform other duties as assigned

Requirements

• Effective communication skills, excellent interpersonal skills, and strong computer literacy
• Demonstrated analytical and quantitative abilities
• Problem solving – identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
• Interpersonal skills – maintains confidentiality, works effectively with others, displays a “can do” attitude, and demonstrates self-awareness
• Customer service – responds to requests in a timely manner, is polite and professional in all interactions, and contributes to a team-focused environment
• Planning/organizing – prioritizes and plans work activities, uses time efficiently, develops realistic timelines, and maintains organized paper and electronic files
• Adaptability – adapts to changes in the work environment, manages competing demands, and adjusts priorities as needed
• Attention to detail – thoroughly processes written and verbal information, ensuring accuracy while maintaining a strong sense of urgency

Qualifications

• Bachelor’s degree and payroll certification or specialized training preferred
• Minimum of 5 years of prior multi-state payroll experience
• Prior experience with UKG or UltiPro required
• Proficiency in Microsoft Office products preferred
• Demonstrated experience with multi-state payroll processing
• Familiarity with end-to-end payroll processes
• Proven experience as a payroll coordinator or in a similar role
• Professional working proficiency in Spanish highly preferred to support effective engagement and communication across a diverse employee population