Senior Payroll Specialist

Responsibilities

Payroll Processing:

• Process accurate and timely multi-state, bi-weekly (or applicable cycle) payroll for all employees using Paylocity, including hourly, salaried, and multi-location staff.
• Review and validate timekeeping data, new hires, terminations, status changes, garnishments, and other payroll inputs prior to each payroll run.
• Calculate and process off-cycle payments, retroactive pay, bonuses, commissions, and final paychecks in accordance with state-specific requirements.
• Reconcile payroll registers, general ledger postings, and payroll-related accounts prior to and after each payroll cycle.
• Serve as the primary point of contact for employee payroll inquiries, resolving discrepancies promptly and professionally.

Multi-State Compliance and Tax Withholding:

• Ensure accurate setup, calculation, and remittance of federal, state, and local tax withholdings across all states in which the company operates.
• Monitor and apply changes in multi-state payroll tax laws, wage and hour regulations, and reciprocity agreements; register new state and local tax jurisdictions as needed.
• Prepare and review quarterly and annual payroll tax filings (941, state unemployment, state withholding, W-2s, etc.) and partner with Paylocity's tax service on filing accuracy and notice resolution.
• Maintain compliance with wage garnishment orders, child support withholding, and other legally mandated deductions.
• Support internal and external payroll audits by providing documentation and analysis as requested.

HRIS System Management:

• Serve as the Paylocity system administrator, maintaining employee records, pay codes, tax profiles, benefit deductions, and organizational structures.
• Partner with HR, Finance and IT to configure, test, and implement HRIS updates, new modules, and process improvements or automation opportunities.
• Ensure data integrity between Paylocity and other HR, benefits, and financial systems through regular audits and reconciliations.
• Build and maintain payroll and HRIS reports, dashboards, and metrics to support HR, Finance, and executive decision-making.
• Work with Director to build and maintain performance management systems within Paylocity; train users as needed.
• Maintain up-to-date process documentation and provide training to HR and management users on payroll and HRIS functionality.

Other:

• Assist management with overtime management and reporting.
• Assist with confirming funding for 401(k), HSA, FSA and other benefits in the ERP system, enter payment vouchers as needed.
• Assist with year-end payroll processes, including W-2 preparation, benefit reconciliations, and annual limit updates (401(k), FSA, etc.).
• Support open enrollment and benefits administration as it relates to payroll deductions and system setup.
• Responsible for compiling the data and reports for compliance with AAP and VETS reporting requirements.
• Assist Director with payroll and worker’s compensation audits as needed.
• Perform additional duties as requested by Management.