Senior Payroll Manager

Essential Job Responsibilities

• Oversight of the end-to-end payroll operations globally, ensuring accurate and timely payments for employees.
• Overseeing the calculation of wages, taxes, and deductions to ensure compliance with diverse international payroll, and wage and hour laws.
• Preparation of all requested Payroll reporting for internal and external use.
• Establish and maintain controls, policies, and procedures for global functions of the payroll department.
• Oversee the full payroll cycle globally for both union and nonunion payrolls across multiple time zones and countries.
• Manage and guarantee weekly disbursement of global payroll, including Union and Non-Union payroll.
• Primary U.S. contact with ADP/Dayforce to address changes and/or corrections needed.
• Lead the implementation of global payroll systems to achieve efficiency, compliance, and scalability.
• Process taxes consistent with federal and state regulations.
• Ensure all employees are being paid in accordance with federal/state/local wage and hour laws.
• Manage onsite and remote payroll teams, including global Shared Services payroll staff.
• Work closely with other departments such as HR Operations, Benefits, and Finance/Accounting to prepare global reporting to align with shared goals.
• Critically review and analyze current payroll and tax procedures to recommend and implement changes leading to best-practice operations.
• Communicate and coordinate actively with Management to ensure that cross-departmental impacts are identified (Human Resources, Benefits, Accounting).
• Maintain corporate policies and procedures related to payroll and timekeeping activities.
• Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time in line with contracts (union and non-union).
• Prepare relevant management reports, including weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.).
• Aid in all internal company and benefit plan audits.
• Review and approve all non-benefit payroll-related payments including Union Dues, PAC, etc.

Qualifications

• Bachelor’s Degree or equivalent experience required.
• CPP preferred but not required.
• 10 years’ experience managing multi-state payroll department, including staff.
• Experience with Union and Non Union Payroll management.
• Working knowledge of payroll best practices.
• Strong knowledge of federal and state regulations.
• Strong PC skills including proficiency in Excel.
• Bilingual in English and Spanish preferred.
• Working Knowledge of ADP – Vantage and Dayforce (preferred).
• Strong work ethic and team player.
• Working Knowledge of Accounting & Reconciliations.
• High degree of professionalism.
• Ability to deal with sensitive and confidential materials.
• Strong interpersonal (verbal and written) communication skills.
• Ability to communicate with various levels of management & employees.
• Decision-making, problem-solving, and analytical skills.
• Organizational, multi-tasking, and prioritizing skills.
• Must be able to work well under weekly and monthly deadlines, quarter end and year end activities related to payroll, benefits and Accounting.
• Supervisory Responsibilities: Yes
• Indicate employees supervised: Payroll Specialists

Pay Range

$140,000 - 180,000 per year

Company Benefits

• Medical, dental, and vision insurance
• Basic life and accidental death insurance
• Paid disability insurance, including paid parental leave if eligible
• Employee Assistance Program
• Paid sick and vacation time, and company holidays if eligible
• Paid bereavement leave
• Paid jury duty
• Eligible employees can enroll in our company's 401k plan, as well as a retirement plan
• Discretionary and/or metric-based bonuses dependent on their position