Senior Payroll Coordinator

About the role

Ardent Health is a leading provider of healthcare in growing mid-sized urban communities across the U.S. With a focus on people and investments in innovative services and technologies, Ardent is passionate about making healthcare better and easier to access. Through its subsidiaries, Ardent delivers care through a system of 30 acute care hospitals, 24,000+ team members, and more than 280 sites of care with over 1,800 affiliated providers across six states.

The Senior Payroll Coordinator will be responsible for all payroll-related functions and provide support for all payroll-related needs within the organization.

Responsibilities

• Full end-to-end payroll processing to ensure accurate wage payments to exempt and non-exempt staff
• Process attendance records and other documents (e.g., W-2 and tax forms)
• Check payroll information for accuracy and ensure all relevant paperwork is in order
• Coordinate with HR about changes in payroll (e.g., terminations, new hires)
• Oversee electronic payments and distribution of payroll checks
• Process other financial compensations or deductions (e.g., annual bonuses, severance pay, taxes, worker’s compensation)
• Answer payroll-related questions from employees
• Interact with internal and external auditors; provide access to payroll and related records as required
• Maintain records for annual worker’s compensation audits
• Audit and maintain sick/annual leave records for all eligible employees
• Compile and maintain data necessary to calculate and process payments for annual/sick leave payoff upon termination
• Process termination documents and final checks
• Sort, prioritize, review for accuracy, and process incoming payroll/personnel documents
• Complete calendar year-end processing of payroll, including supplemental payrolls, W-2, and other tax forms

Requirements

• High School Diploma
• 4+ years of payroll experience
• Hands-on experience with payroll software/HRIS; Lawson and Kronos system experience preferred
• Experience in Microsoft tools required: Outlook, Word, Excel

Skills

• Ability to provide accurate and efficient service under the stress of constant deadlines
• Knowledge of high-volume, multi-state payroll systems, processes, and procedures
• Knowledge of public institution personnel/payroll practices and procedures
• Knowledge and understanding of payroll documentation procedures and requirements
• Skill in the use of personal computers and related software applications
• Ability to analyze and solve problems
• Knowledge of federal and state tax laws
• Ability to understand and process complex paperwork
• Knowledge of procedures and standards for check processing
• Strong interpersonal and communication skills
• Ability to audit and maintain financial records