Senior Payroll Coordinator

About the role

The Senior Payroll Coordinator plays a vital role in supporting our team members by ensuring accurate, timely, and compliant payroll processing. This position serves as a trusted payroll expert, partnering closely with Human Resources, Benefits, Finance, and leaders across the organization to deliver an exceptional team member experience. The ideal candidate combines strong payroll expertise with a passion for service, attention to detail, and continuous improvement.

Responsibilities

• Manage payroll activities for Stores and Distribution Center locations, including payroll tickets, timesheets, manual pay inputs, and payroll adjustments.
• Process payroll transactions for immediate-pay state locations, including California, Colorado, Nevada, and Utah.
• Review and approve team on-demand and off-cycle payment requests.
• Verify, process, and audit late timesheets, absence adjustments, off-cycle check requests, and other payroll-related documents.
• Fund payrolls pay cards and oversee pay card enrollment, distributions, and maintenance.
• Place, track, and reconcile Wisely pay card and check reorder requests.
• Respond to payroll-related employee inquiries in a timely, professional, and customer-focused manner.
• Resolve payroll discrepancies through collaboration with Human Resources, Finance, Benefits, and other business partners.
• Request stop payments and coordinate replacement checks when necessary.
• Create, maintain, and update payroll documentation, procedures, and reference materials.
• Review, verify, and correct payroll reports, records, and supporting documentation to ensure compliance and accuracy.
• Prepare recurring and ad hoc payroll, compensation, workforce, and labor reports.
• Assist in the development, enhancement, and maintenance of payroll, time and labor, absence management, and compensation reports.
• Compose routine payroll communications and correspondence for employees, managers, and business partners.
• Participate in payroll-related projects, system enhancements, testing activities, and continuous process improvement initiatives.
• Provide cross-functional payroll support and backup coverage during team absences or increased workload periods.
• Assist with special projects, audits, and organizational initiatives as assigned.

Requirements

• Strong knowledge of payroll processing, payroll tax requirements, wage and hour regulations, and payroll compliance.
• Experience with Workday, ADP, or similar payroll and human capital management systems.
• Proficiency in Microsoft Office applications, particularly Excel for reporting, auditing, reconciliations, and data analysis.
• Strong analytical and problem-solving abilities with exceptional attention to detail and accuracy.
• Demonstrated experience in payroll processing, auditing, reporting, reconciliations, and resolving payroll discrepancies.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong customer service, interpersonal, verbal, and written communication skills, with the ability to effectively partner with employees, leaders, vendors, and business partners.
• Ability to handle confidential information with discretion and exercise sound judgment.
• Regular attendance is an essential function of this position to support payroll operations and team effectiveness.

Qualifications

• High school diploma required; coursework in Accounting, Finance, Business Administration, or a related field preferred, or an equivalent combination of education and experience.
• Minimum of five (5) years of payroll processing experience, preferably in a multi-state environment.
• Certified Payroll Professional (CPP) certification preferred or willingness to obtain.

Benefits

• Competitive pay
• Sick time plan that you can use to support you or your immediate family's health
• Vacation accrual plan
• Opportunities for career growth
• 15% discount for you and one other family member in your household on all purchases made at Sprouts
• Flexible schedules
• Employee Assistance Program (EAP)
• 401(K) Retirement savings plan with a generous company match
• Company paid life insurance
• Contests and appreciation events throughout the year full of prizes, food, and fun
• Bonus based on company and/or individual performance (eligibility requirements may apply)
• Affordable benefit coverage, including medical, dental, and vision (eligibility requirements may apply)
• Health Savings Account with company match (eligibility requirements may apply)
• Pre-tax Flexible Spending Accounts for healthcare and dependent care (eligibility requirements may apply)
• Company paid short-term disability coverage (eligibility requirements may apply)
• Paid parental leave for both mothers and fathers (eligibility requirements may apply)
• Paid holidays
• DailyPay: Access to earned wages before payday at no extra cost