Senior Office Coordinator

About the role

We are seeking a detail-oriented and organized Senior Office Coordinator with experience managing financial, administrative, and logistical functions. This role is based in New York City and is a hybrid position requiring three to four days a week in the office with a dynamic and high-performing team.

Responsibilities

• Manage and process expense reports, including those for the Board of Directors, ensuring accuracy, compliance with company policies, and timely reimbursements.
• Execute vendor payments efficiently through the iProcurement system, maintaining accurate records and ensuring adherence to Procurement policies.
• Prepare detailed sourcing grids for meetings and events.
• Track event budgets and coordinate logistics for meetings and special events.
• Oversee artwork management, including inventory control, documentation, and timely updates.
• Support special projects to ensure smooth and efficient operations.
• Manage the team supplies and event supplies.
• Pack event supply boxes and prepare detailed customs forms to avoid delays.

Requirements

• Experience managing financial, administrative, and logistical functions.
• Proficiency with expense report systems and vendor payment processes.
• Strong organizational and detail-oriented skills.
• Ability to work in a hybrid environment (three to four days per week in the office).

Requisition ID: R_331528