Senior Meeting Planner, Pharmaceutical Meetings

About the role

Step into a senior leadership role where you’ll drive end-to-end healthcare and pharmaceutical meetings and events in a fast-paced, highly regulated Life Sciences environment. You’ll lead everything from sourcing and contracting to onsite delivery, reconciliation, reporting, and closeout while keeping compliance, quality, and client expectations front and center. This is a great fit for someone who loves structured project delivery, cross-functional collaboration, and making complex event programs run seamlessly. You’ll also play a key part in coaching teammates, supporting operational continuity, and helping raise the bar across the team.

Responsibilities

• Leading healthcare and pharmaceutical meetings from kickoff through closeout in a highly regulated, detail-focused environment
• Managing budgets, invoicing, reconciliation, and TOV reporting with accuracy, accountability, and strong financial oversight
• Navigating venue sourcing, supplier management, and contract negotiation while balancing compliance, timelines, and business needs
• Building strong relationships with clients, HCPs, suppliers, and internal teams to keep projects moving smoothly and professionally
• Coaching and supporting team members while juggling multiple deadlines, escalations, and operational priorities

Requirements

• You’re Good At:
• Leading healthcare and pharmaceutical meetings from kickoff through closeout in a highly regulated, detail-focused environment
• Managing budgets, invoicing, reconciliation, and TOV reporting with accuracy, accountability, and strong financial oversight
• Navigating venue sourcing, supplier management, and contract negotiation while balancing compliance, timelines, and business needs
• Building strong relationships with clients, HCPs, suppliers, and internal teams to keep projects moving smoothly and professionally
• Coaching and supporting team members while juggling multiple deadlines, escalations, and operational priorities

Qualifications

• A college degree
• Travel industry or destination knowledge
• Strong experience with international meetings or events
• Advanced confidence with Microsoft Office, including Excel, and Cvent
• A natural ability to spot process improvements and strengthen audit readiness in a compliance-driven setting

Skills

• You Might Also Have:
• A college degree
• Travel industry or destination knowledge
• Strong experience with international meetings or events
• Advanced confidence with Microsoft Office, including Excel, and Cvent
• A natural ability to spot process improvements and strengthen audit readiness in a compliance-driven setting

Benefits

• Flexible Working
• Room to Grow
• Everyone has a voice
• Make your move
• We’ve got you covered

Pay

The salary range for candidates in applicable jurisdictions in the US for the position of Senior Meeting Planner, Pharmaceutical Meetings is between $64,000 - $85,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

Schedule

Travel requirements for this role are as follows: 25% to 50%