Senior Meeting Planner

About the role

This is a unique opportunity to work with a number of association clients, providing full-scope event management services for small to mid-sized meetings and events. The primary job of a SMP is to successfully execute all meetings included under the contracted scope of services for their clients.

Responsibilities

• Lead the full event lifecycle, including planning timelines, deadline tracking, and progress updates.
• Manage all logistics and details for conferences, meetings, and events, including on-site execution and post-event activities (e.g., surveys, budget reconciliation).
• Oversee continuing education programming, including CE tracking and submission, abstract submission, speaker, and moderator management.
• Cook and support all event volunteers, including training.
• Regularly update procedures and maintain accurate documentation for all work completed.
• Develop and execute marketing and communication plans to promote events and increase engagement.
• Compile, format, and distribute content and documents for client events and communications.
• Review and coordinate outgoing client mailings.
• Create, test, and manage event registration platforms.
• Recommend, implement, and support technology tools used for meetings, communications, or content delivery.
• Input and manage content across various platforms, including websites, databases, and learning systems.
• Support and guide meeting committees through regular communication, material preparation, and meeting facilitation.
• Provide comprehensive speaker management, including communication, content collection, and on-site support.
• Manage sponsor relationships, including outreach, materials, deliverables, and onsite needs.
• Delegate and oversee work of assigned team members (e.g., Meeting Coordinators and Meeting Interns) when applicable.
• Proactively keep their client teams up to date on work, priorities, and progress.
• Develop and implement strategies to increase attendance and revenue.
• Collaborate with clients and internal teams to align event plans with client goals.

Requirements

• Minimum of 5-8 years of full-scope, professional meeting management experience.
• Bachelor's degree required.
• PREFERRED: Experience working with/for professional and trade associations.
• International meeting planning experience.
• Experience with scientific conference management, including abstract submissions, review and organization, poster coordination, and support of scientific meeting programming.

Benefits

Benefits include: A flexible work environment, the opportunity to work remotely, four hours of flex time each week, optional half-day on Fridays once all hours are completed, unique company holidays and time off, continuous learning and growth, regular paid professional development opportunities, opportunities for advancement and internal movement, opportunities to connect with coworkers, monthly social events and regular team activities such as games, book clubs, informal chats, and more, paid group volunteer opportunities with local organizations, open and accessible communication with leadership, encouraged company-wide recognition, an inclusive work environment, additional benefits, paid time off, medical, dental, vision, 401K, paid holidays, life insurance, short/long term disability, and wellness, company-provided equipment and technology.