Senior Medical Secretary - Rheumatology

Location: Outpatients at 30 Devonshire Street, W1G 6PU. This is a temporary position covering maternity leave, available until December 2027.

About the role

We’re looking for a highly experienced Senior Medical Secretary to join our team. As a Senior Medical Secretary you’ll be responsible for ensuring the continued provision of the highest quality of secretarial and administrative support, primarily to one Consultant Rheumatologist. Above all else, we’re committed to the care and improvement of human life, and you’ll be part of a wider team with a unique sense of purpose that helps improve lives on a daily basis.

Full-time, 37.5 hours per week. Shift times: Monday – Friday, 9AM-5PM. Working from home is available after a 3-month probation period.

Responsibilities

• Provide full secretarial support to the Consultant’s practice, including audio-typing of clinical and non-clinical material, reports, and sensitive documents while maintaining confidentiality.
• At the Consultant’s request, arrange admissions, request investigations, and obtain test results using hospital data systems.
• Draw the Consultant’s immediate attention to results deemed abnormal or urgent.
• Manage other correspondence and telephone contacts appropriately.
• Maintain and file accurate patient records, including appropriate patient case note filing and preparation of relevant clinic notes prior to Outpatient Clinics.
• Undertake any other duties as called upon by the Practice Manager.

Requirements

• Must have Senior Medical Secretarial experience.
• Rheumatology experience is desirable.
• Significant understanding of medical terminology.
• Strong, accurate typing skills are essential.
• Computer literacy.
• Excellent communication skills.

Benefits

• 25 days holiday each year (plus bank holidays), increasing with service, with the option to buy or sell leave.
• Private Healthcare Insurance for treatment at our leading hospitals.
• Private pension contribution, which increases with length of service.
• Season Ticket Loan and Cycle to Work scheme.
• Group Life Assurance from day one.
• Critical illness cover.
• Enhanced Maternity and Paternity pay.
• Corporate staff discount for all facilities, including Maternity packages at The Portland.
• Comprehensive range of flexible health, protection, and lifestyle benefits.
• Discounts with over 800 major retailers.

Culture and values

At HCA UK, we believe exceptional care starts with our people. We celebrate the unique perspectives and different experiences each of us brings, knowing that when you feel seen, heard, and supported, you can be at your best for our patients and each other. Our mission is simple: Above All Else We’re Committed To The Care And Improvement Of Human Life. To achieve this, we live and breathe four core values:

• Unique and Individual: We recognise and value everyone as unique and individual.
• Kindness and compassion: We treat people with kindness and compassion.
• Honesty, integrity and fairness: We act with absolute honesty, integrity, and fairness.
• Loyalty, respect and dignity: We trust and treat one another as valued members of the HCA UK family with loyalty, respect, and dignity.

As a Disability Confident committed organisation, we’re happy to discuss flexible working arrangements and offer reasonable adjustments throughout our recruitment process and in the workplace.