Senior Mechanical Estimator

Applicants must be eligible to work in the U.S. without visa sponsorship or transfers now or in the future.

About Rudolph & Sletten

In the last six decades, Rudolph and Sletten has built thousands of projects across our five California offices, from research centers designed to cure diseases, to institutions that educate future generations, to civic facilities and high-tech campuses that move our state forward. Just like the buildings we construct, our reputation is built to stand the test of time. Our success is owed to our diverse, talented personnel combined with our technological expertise, honest estimates, innovative schedules, and ethical business practices.

Across California, our recent projects include the Birch Aquarium, City of Hope Central Utility Plant, UCSF Benioff Children’s Hospital Oakland Modernization New Hospital Building, UC Davis Health Medical Office Building (MOB) at the Folsom Health Facility, SFCCD City College Science, Technology, Engineering, Arts and Mathematics (STEAM) Building, and the UCSD Viterbi Family Vision Research Center. At Rudolph & Sletten, you’ll have the opportunity to work on a wide range of large, high-profile projects that make a meaningful impact in your community.

About the role

Rudolph and Sletten is looking for a Senior Mechanical Estimator who coordinates with the Vice President of Estimating, Preconstruction Executives, and Senior Estimators in the performance of all Mechanical Trade Preconstruction responsibilities (HVAC, Plumbing, Piping, and Fire Protection). Plans and communicates with the project estimating team the vital goals of assigned projects.

Responsibilities

• Prepare conceptual cost models/budgets for the Mechanical Trades (HVAC/Plumbing/Piping/Fire Protection) from minimal design information.
• Prepare detailed estimates as the documents progress in design.
• Prepare detailed instructions to bidders as part of the procurement process.
• Solicit, receive, analyze proposals/bids from HVAC, Plumbing and Fire Protection subcontractors.
• Recommend award and prepare subcontracts.
• Review basis of design, plans and specifications.
• Assist design team in ensuring documents are biddable, constructible and cost effective.
• Write instructions to bidders to cleanly document the scope of work we want included and excluded with the goal of avoiding change orders.
• Evaluate bids and conduct post bid interviews.
• Evaluate change orders as requested.
• Coordinate with the Vice President of Estimating, Preconstruction Executive, or Senior Estimator in the assignment of project related responsibilities to Estimating/Preconstruction Staff.
• Plan and communicate to project estimating team, in cooperation with project Estimating team, the vital goals of assigned projects in a project kick-off meeting using a prepared agenda based on the Project Kick-off Meeting Checklist.
• Work with the Document Control staff on the distribution of project documents and vital project information to appropriate members of the project team and outside resources.
• Review, interpret, quantify, accurately estimate cost, and critically analyze the work described in the project documents.
• Identify and mitigate project related risk.
• Use a checklist to ensure that all required tasks associated with assigned project are attended to in a timely manner.
• Coordinate, direct, and follow-up with project estimating team to ensure timely completion of tasks associated with assigned projects.
• Coordinate with Logistics and MEP Managers to accomplish vital project goals.
• Solicit, collect and critically analyze Subcontractor/Vendor budgets, bids or quotations associated with assigned projects or packages.
• Review and verify Scope of Work and pricing (Subcontractor Analysis Sheets) of other project team members when acting as project mechanical lead estimator.
• Use accepted templates for the preparation of estimates and clarifications, analysis of bids, calculation of alternates, and other tasks.
• Present the project scope of work, estimated costs, risks and opportunities to management during the final review of assigned estimates.
• Participate in the presentation of proposals, budgets, etc. to clients and prospective clients.
• Participate in the delivery of appropriate project files for assigned projects to Operations Staff during a project turnover meeting using the Turnover Meeting Agenda and Checklist.
• Participate and coordinate participation of project estimating team in the buyout process with operations.
• Create professional, accurate reports and correspondence related to this position including project clarifications, cover letters, transmittals, client and subcontractor correspondence, inter-office correspondence, e-mail, etc.
• Participate in the completion of all required paperwork for bids or proposals (such as bid forms, bonding requirements, etc.).

Skills

• Demonstrates a level of competency of at least “well experienced” on all core competency categories associated with Mechanical Estimator and Senior Mechanical Estimator positions.
• Demonstrates excellent written and oral communications and team skills.
• Works independently, with little or no direct supervision, with an interest in quickly learning and applying new skills and abilities.
• Must be dependable, consistent, diligent, and thorough.
• Creative and resourceful in completing tasks accurately in a compressed timeframe.
• Applies knowledge of commonly used concepts, practices, and procedures in construction field.
• Relies on instructions and pre-established guidelines to perform the functions of the job.
• Relies on experience and judgment to plan and accomplish goals.
• Demonstrates professionalism and pride of ownership in assigned responsibilities.
• Demonstrates flexibility through changing conditions.

Requirements

• Bachelor's degree in Engineering (Construction Management, Mechanical) or technical training is required. A combination of education and work experience will also be considered in lieu of degree.
• Minimum twelve (12) to fifteen (15) years of experience in Mechanical Trades estimating with major mechanical contractors (commercial or institutional, i.e. not residential).
• Excellent written and verbal communication skills as well as collaboration skills.
• Intermediate to advanced knowledge of QuoteSoft (or similar) and Microsoft Office.
• Passion to continuously learn about new technologies impacting the mechanical industry and associated cost is required.
• Working knowledge of mechanical trades installation, estimating and cost control techniques.
• Capable of reading schematics and blueprints.

Qualifications

• OSHPD/HCAI experience (ideal candidate).
• Design/Build experience (ideal candidate).
• DBIA Associate or Professional certification (ideal candidate).
• LEED certification a plus.
• Experience in BMS Controls systems (ideal candidate).
• Experience as an HVAC/Plumbing designer a plus.

Pay

Expected annual salary range for this job is $160,000 - $180,000 depending on experience and region.

Corporate Philosophy

Rudolph and Sletten is focused on exceeding our client’s expectations. We provide our clients with exceptional service resulting in quality projects through transparent, consistent and predictable management processes and procedures. Essential to our achievement is our team of highly competent employees who maintain integrity, strive for excellence, engage in personal and professional growth and training, and utilize the most current advancements in technology. Extraordinary projects begin with exceptional people. At Rudolph and Sletten, we turn vision into reality, transforming concepts into tangible places that strengthen communities and move industries forward.