SENIOR MANAGER - SCHOOL CHOICE SERVICES

Non-bargaining unit compensation plan, twelve months, 8.0 hours per day.

About the role

To serve as a charter school specialist supporting grant funding administration and the implementation and continuous monitoring of the OCPS charter schools to ensure compliance with federal and state regulations and support student achievement in line with district goals and objectives.

Reports to: Senior Director - School Choice Services

Responsibilities

• Manifest a professional code of ethics and values.
• Respond to internal and external customers in a timely, accurate, courteous, and empathetic manner representing OCPS in a positive light.
• Model the routine, intentional, and effective use of technology in daily work, including communications, organization, and management tasks.
• Coordinate the administration and tracking of assigned grants, contracts, special projects, and charter contract compliance deliverables.
• Coordinate procedures for the management of funded grants, contracts, and special projects from award to closeout.
• Work with and through people to develop compliance and accountability systems to ensure state and federal categorical programs comply with applicable rules and regulations.
• Monitor funded projects and assist charter school leaders in meeting grant funding requirements and general charter compliance requirements.
• Provide information to the Senior Director, School Choice Services, and charter schools regarding compliance issues and regulations.
• Support district and the Office of School Choice in meeting the statutory requirements related to charter schools.
• Maintain and monitor the charter school electronic statutory compliance database.
• Assist charter schools in accessing resources and materials for effectiveness.
• Provide technical assistance and support to charter school applicants and schools to help them apply and implement their respective charters.
• Assist the Office of School Choice in making data-driven decisions about grants administration, grant reimbursement, and ongoing assessment of other charter programs.
• Provide leadership and guidance related to the charter school initiative and grants.
• Provide charter school leadership with timely information to monitor and maintain consistency with federal, state, and district policies and guidelines.
• Serve as a liaison with the charter schools and appropriate district staff.
• Provide district leadership regarding current trends, best practices, and promising innovations in educational programs/processes and grants funding administration.
• Assist with the development of a system of feedback and assessment of awarded projects to determine their responsiveness to the needs of the charter schools.
• Keep the Senior Director, School Choice Services, informed of current critical issues and incidents about which they should be aware.
• Follow the district’s policies and procedures as related to all HRMD guidelines and the district’s instructional initiatives.
• Follow the district’s policies and procedures as related to fixed assets.
• Develop leadership in subordinates.
• Responsible for keeping up to date on current technology being used by OCPS.
• With the support of the district, attend training to ensure skill level in various technologies is at the level required to perform in the current position.
• Responsible for maintaining timely and accurate information and accountable for the quality of information provided to charter schools and leadership.
• Responsible for self-development and keeping up to date on current research, trends, and best practices relevant to the area of responsibility.
• Perform other duties and responsibilities as assigned by supervisor.

Requirements

• Bachelor’s Degree from an accredited institution or any equivalent combination of related education, training, and/or experience which provides the required knowledge, skills, and abilities to perform the essential job functions.
• Five (5) years of experience in managing budgets, analyzing information, and reporting through an enterprise-wide system.
• One (1) year of experience in charter school statutory compliance and grants management preferred.
• Experience working with SAP preferred.

Skills

• Knowledge of current educational trends, charter, and grant administration processes.
• Knowledge of processes and sources of grant funding opportunities and monitoring practices.
• Ability to analyze data and grant budgets.
• Knowledge related to charter school accountability requirements and compliance.
• Ability to interpret State Board rules, statutes, and School Board Policy.
• Knowledge of school finance, particularly in the area of project budget development, setup, and monitoring for compliance and accountability.
• Ability to work and communicate effectively with people and communicate effectively with strong writing skills.
• Ability to facilitate group processes in consensus building, conflict resolution, planning, and decision-making.
• Ability to work within a team setting and support a variety of departmental projects.
• Understands that quality teaching and learning are the essential processes and product of public schools and has the ability to focus human and financial resources toward this end.

Physical Requirements

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

Physical Activity

Physical activities of this position. Percent of a typical day involved in each applicable activity is noted.

• 70% Sitting: Resting with the body supported by the buttocks or thighs.
• 10% Standing: Assuming an upright position on the feet, particularly for sustained periods of time.
• 10% Walking: Moving about on foot to accomplish tasks, particularly for long distances.
• 5% Bending: Lowering the body forward from the waist.
• 5% Reaching: Extending hand(s) and arm(s) in any direction.
• 5% Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position through the use of the upper extremities and back muscles exerting up to 10 pounds of force.
• 80% Finger Dexterity: Picking, pinching, typing, or otherwise working primarily with fingers rather than with the whole hand or arm.
• 70% Grasping: Applying pressure to an object with the fingers and palm.
• 90% Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly, or quickly.
• 90% Hearing Acuity: The ability to perceive speech and other environmental sounds at normal loudness levels.
• 90% Visual Acuity: The power to see at a level which allows reading of numbers and text, operation of equipment, inspection of machines, etc.

Note: Will total more than 100 percent as several activities may be performed at one time.

Working Conditions

Conditions the worker will be subject to in this position.

• Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.