Senior Manager, House of Delegates and Residents Forum

Brief Description

The Senior Manager, HOD & RF is responsible for managing overall day-to-day activities that support the HOD and RF strategic initiatives. They partner with members and staff across the CAP, including the Councils and Committees, to advance HOD and RF strategic initiatives. They serve as the Committee Manager for the HOD Steering Committee (HODSC) and the Residents Forum Executive Committee (RFEC).

Specific Duties

• Plan, design, implement and manage operations to advance the HOD and RF missions, visions, strategic initiatives, and action groups.
• Develop and manage a communications plan to advance the HOD’s and RF’s missions and strategic initiatives.
• Plan and execute Spring and Fall HOD and RF meetings including pre-meeting agenda planning and marketing, coordination of program speakers, and post meeting follow up and survey evaluations.
• Plan, design, implement and manage virtual meetings and collaboration tools.
• Cookordinate HOD/RF initiatives to assist HOD/RF activities and State Pathology Societies where appropriate.
• Apply professional judgment in consultation with the VP/DCoS to recommend support tactics to the HODSC/RFEC that advance the HOD and RF missions, visions and strategic initiatives.
• Ensure generative engagement of HOD/RF initiatives and activities with the VP/DCoS, pertinent CAP Leadership and other member leaders as appropriate.
• Prepare and monitor budgets for the two HOD meetings, the HODSC meetings and HOD projects.
• Prepare and monitor budgets for the two RF meetings, the RFEC meetings and RF projects.
• Manage the HOD Delegate and Alternate elections and the HODSC elections according to the HOD Rules.
• Manage the RFEC elections to the RF Bylaws.
• Function as the point person for the CAP-State Pathology Society Affiliate program for the HOD, working with Advocacy staff and Membership Data & Demographics to promote sharing of member contact information.
• Serve as primary contact for the HOD, HODSC and the HOD Speaker.
• Serve as primary contact for the RF, RFEC and the RF Chair.
• Collaborate cross divisionally with staff to advance HOD and RF initiatives.
• Develop and maintain HOD and RF procedure manual outlining all processes and procedures.
• Manage the day-to-day operations of the HODSC/RFEC and HOD/RF, including and not limited to: Regular communications with HOD Speaker and RFEC Chair, HODSC/RFEC meetings and conference calls, Primary support for House Speaker and Vice Speaker, ad RFEC Chair and Vice Chair, Support Council and Action Group Liaisons, Newsletters, advertisements, meeting and elections promotions and HOD Speaker and RFEC Chair communications, Development and distribution of all meeting materials and minutes, HOD/RF appointment processes, HOD/RF Action Groups, Design, coordinate and implement House activities with Resident activities and vice versa where appropriate and with the approval of HODSC/RFEC leadership to strengthen the bridge from RF to HOD and vice versa building loyalty with the organization.
• Other responsibilities as assigned.

Personal Knowledge/Skills Required/Preferred

• Highly developed interpersonal, oral, and written skills.
• Professional Excellent organization, project management and time management skills.
• Excellent strategic and tactical planning and implementation skills.
• Excellent decision-making skills.
• Consistently demonstrates business acumen, political savvy and collaboration competencies.
• Technical: Computer proficiency in Microsoft Office products, database management skills and social networking platforms.
• Knowledge of Oracle database program and reports at plus.

Education/Experience

• Education: Bachelor’s Degree.
• Experience: Minimum 8-10 years of experience in association work with increasing responsibility and demonstration of successful member interactions and delivery of member facing programs. Minimum 8-10 years project management experience.
• Related Certifications: N/A.

Additional Criteria

• Required: 8-12 weekends per year, Annual Meeting, House of Delegates sessions (2 x year), Residents Forum sessions (2 x year), HODSC & RFEC meetings.
• Additional: Candidates must reside within 75-miles of the Northfield, IL office and meet in-office requirements.

Salary

$100,000 - $128,000

Equal Opportunity Employer

The CAP is an equal opportunity/affirmative action employer, providing equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, creed, color, religion, sex, gender identity and/or expression, national origin, age, ancestry, disability or genetic information, military status, sexual orientation, marital status, citizenship status, order of protection status, homelessness, or any other characteristic protected by federal law and the applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.