Senior Manager for Grants & Institutional Giving

Job Summary

The City Bar Justice Center seeks a mission-driven Senior Manager for Grants & Institutional Giving to oversee the Justice Center’s full institutional funding and grants lifecycle.

Responsibilities

• Help co-design and transition to a new grants management system to improve operational efficiency.
• Oversee all aspects of the grant lifecycle, including prospect research, proposal writing, and application submission for grants and institutional fundraising; crafting compelling narratives that communicate our organization's impact to diverse funders and stakeholders; and supporting grant award contracting processes, reporting, and renewals.
• Maintain a comprehensive grant calendar, ensuring all deadlines are met on time, and all supporting materials are submitted accurately.
• Manage information requests with program, finance, operations, and leadership teams.
• Collect, organize, and effectively communicate programmatic, financial, and impact data.
• Track and promptly respond to funder documentation and related support requests.
• Maintain accurate, up-to-date records across all funder portals and internal databases.
• Clock in grant payments, invoices, budgets, expenditures, and reconciliations.
• Monitor funder deliverables and ensure data collection and reporting meet all requirements.
• Collaborate with the Development Manager and organizational leadership to develop reports and dashboards that track fundraising performance, measure impact, and support strategic planning for internal and external messaging, including for Board meetings, funder applications, and public-facing materials.
• Cultivate and steward relationships with funders to strengthen partnerships, improve retention, and identify opportunities to expand existing or new support.
• Support annual budgeting and organizational planning related to fundraising revenue.

Qualifications, Skills and Requirements

• Bachelor’s degree or equivalent professional experience.
• A minimum of 5 years of nonprofit grants management, fundraising, or other directly relevant experience. A demonstrated record of securing and managing foundation, corporate, and/or government grants is highly preferred.
• Experience with city, state, and federal funding contract requirements is a plus.
• Exceptional writing, editing, and proposal development skills; ability to translate complex programmatic and financial data into compelling funder narratives.
• Capacity to be self-directed with strong project management and organizational abilities and exceptional attention to detail, including proven capacity to effectively manage multiple projects or grant portfolios and deadlines simultaneously.
• Proficiency with grants management and CRM systems, case management platforms, Microsoft Office 365 (including Excel for data analysis and reporting), and other data and technology tools used in nonprofit development. Capacity to appropriately assess and leverage AI and other technologies to support this function’s efficiency and effectiveness.
• Excellent verbal communication and interpersonal skills; ability to engage effectively with funders, program staff, leadership, and Board members.
• Ability to work a hybrid schedule requiring regular in-person presence at the Justice Center’s midtown Manhattan offices, with occasional evening or weekend availability for events or other time sensitive tasks.
• Demonstrated commitment to public interest work and equal access to justice.

Benefits

• Competitive benefits package including generous paid time off, choice of medical plans, dental, vision, and 401K with discretionary employer match up to 3% after 1 year.
• Life insurance, commuter benefits program, Employee Assistance Program, short-term/long-term disability insurance, free New York City Bar Association membership and CLE programs, employee discounts, and more!