Senior Manager, CIP Control

Qualifications

Education/Experience Requirements: • Bachelor’s degree in Business, Finance, Engineering, or a related field, plus five (5) years of experience in administration or management of grant-funded capital projects or programs, of which one (1) year was in a management or supervisory role, or an equivalent combination of education and experience relating to this position.

Knowledge, Skills, and Abilities: • Detailed knowledge of the principles and practices of a capital control program, including grant agreement development and compliance and capital project control analysis. • Detailed knowledge of capital grant funding procedures and related processes. • Working knowledge of related Federal, State, and local laws, policies, and regulations. • Advanced Microsoft Word, Excel, and oracle skills. • Strong verbal and written communication skills. • Strong organizational skills with great attention to detail. • Strong project management skills. • Strong analysis skills. • Ability to prepare and administer large program budgets. • Ability to prepare clear and concise administrative and financial reports. • Ability to analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations. • Ability to utilize the internet to research funding agency requirements.

Primary Responsibilities

• Directs the activities and sets priorities of professional staff responsible for capital program controls, funding administration, project authorization, and grant compliance.
  • Reviews work products, methods, and procedures to ensure quality and effectiveness.
• Manages capital funding and budget controls for a multi-project capital improvement program, ensuring compliance with grant requirements and funding agency regulations.
  • Captures budget amendments and funding revisions, securing timely approvals and minimizing project delays.
  • Optimizes project fund allocation and grant spending schedules to support successful grant spend-down and achievement of capital program goals.
  • Maintains ongoing communication with funding agency representatives to monitor budget revision requests, track approval status, and facilitate timely resolution of funding issues.
• Advises leadership on funding strategies for procurements and contract change orders, maximizing the effective use of available grant resources. Identifies projects experiencing implementation challenges and collaborates with project teams to develop solutions that support achievement of established milestones.
  • Produces clear and comprehensive program performance reports that enable senior leadership to monitor project progress, address risks, and achieve capital program objectives.
• Manages the preparation and review of executive, Board, and funding agency reports, providing actionable recommendations that improve project oversight, funding compliance, and strategic decision-making.
  • Hires, trains, develops, monitors, and evaluates performance of staff. Reviews and recommends personnel actions for approval.
• Manages and participates in the development and implementation of department goals, objectives, policies, and procedures. Collaborates with executive leadership to develop and implement strategic initiatives that support capital program objectives, funding compliance, and organizational priorities. Acts as a liaison between departments and funding agencies to develop viable methods for program implementation. Oversees financial controls for a multi-year capital program budget and ensures alignment between available funding, project implementation schedules, and grant compliance.
  • Performs related duties as assigned.

Management Responsibilities

• Reporting to this position are the following jobs:
  • Financial Analysts
  • Project Managers

Challenges

• Providing necessary reporting on project implementation within timeframes established by funding agencies and CTA’s executive management.
• Providing sufficient information in a timely manner, in response to funding agency requests, to secure their approval with a minimum of delay.
• Assuring the propriety of charges to capital projects in accordance with approved project scope.

Physical Requirements

• Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.
• Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.

Knowledge, Skills, and Abilities

• Advanced Microsoft Word, Excel, and oracle skills.
• Strong verbal and written communication skills.
• Strong organizational skills with great attention to detail.
• Strong project management skills.
• Strong analysis skills.
• Ability to prepare and administer large program budgets.
• Ability to prepare clear and concise administrative and financial reports.
• Ability to analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations.
• Ability to utilize the internet to research funding agency requirements.

Equipment, Tools, and Materials Utilized

• Standard office equipment.
• Personal computer and related software (Microsoft Word, Power Point, Excel).