Senior Maintenance Planner

Responsibilities

• Plan and schedule preventive maintenance (PM) and corrective maintenance work orders using CMMS systems.
• Cook up maintenance activities with Facilities, Production, Quality, EH&S, Engineering, and external contractors to keep operations running smoothly.
• Maintain PM compliance targets and manage work order backlogs through reporting and scheduling activities.
• Build and maintain PM job plans including labor estimates, tools, parts, procedures, and GMP documentation requirements.
• Administer and maintain CMMS asset data, equipment history, PM frequencies, spare parts lists, and asset hierarchies.
• Generate KPI reports, PM compliance metrics, backlog reports, reliability reports, and maintenance dashboards.
• Author and revise SOPs, Methods of Procedure (MOPs), work instructions, PM task sheets, Change Controls, CAPAs, and audit responses.
• Review completed work orders and maintenance records to ensure compliance with cGMP and Good Documentation Practices (GDP).
• Manage service agreements, contractor schedules, purchase requisitions, and vendor performance.
• Cook up facility shutdowns, maintenance outages, and equipment tie-ins while keeping production impact low.
• Track engineering service requests and support completion activities.
• Maintain training records, compliance matrices, and department training schedules.
• Support facility security access and contractor onboarding processes.
• Develop and present maintenance performance metrics and continuous improvement initiatives.
• Participate in audits, inspections, safety programs, and process improvement activities.

Requirements

• Associate degree in Engineering, Facilities Management, Business, Technical Studies, or a related field required.
• Minimum 6-8 years of facilities planning, scheduling, maintenance coordination, or maintenance administration experience.
• Minimum 5 years of experience in a GMP-regulated biotechnology, pharmaceutical, or life sciences manufacturing environment.
• Experience as a CMMS power user or administrator (Blue Mountain RAM, Maximo, SAP PM, eMaint, or similar).
• Proven experience authoring and managing GMP documentation including: Change Controls, CAPAs, Audit Responses, SOPs, MOPs, PM Task Sheets.
• Experience managing contractors, vendors, and service agreements.
• Advanced Microsoft Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, formulas, and conditional formatting.
• Proficiency with Microsoft Word, PowerPoint, and Visio.
• Strong knowledge of FDA cGMP regulations, ISO standards, and EH&S requirements.
• Excellent communication, organizational, and project coordination skills.
• Valid driver's license required.

Preferred Qualifications

• Bachelor's degree in Engineering, Facilities Management, Business Administration, Supply Chain, or a related field.
• Advanced Blue Mountain RAM CMMS administration experience.
• OSHA 10-Hour General Industry Certification.
• Experience with Power BI and maintenance KPI dashboards.
• Knowledge of SMRP maintenance planning and scheduling best practices.
• Experience with capital projects, outage planning, and shutdown management.
• Familiarity with: FDA 21 CFR Parts 11, 210, and 211, ICH Q7, Q9, and Q10, ISPE GAMP 5, Strong reliability engineering and maintenance KPI reporting experience.