Senior Maintenance Coordinator

What You’ll Do

• Captures and documents technician activities to ensure uninterrupted production and clear communication of completed work, delays, outstanding items, safety issues, and cross-departmental coordination.
• Identifies recurring issues through root cause analysis and continuous improvement initiatives.
• Safeguards material, tool, spare part, permit, and vendor availability for maintenance tasks and successful work order completion.
• Maintains maintenance work compliance with CGMP, safety, and documentation standards to promote consistent practices and standardize maintenance.
• Participates in and provides data for audits and regulatory inspections as the technical SME, as needed.
• Led or participates in planned responses (PRs), change management records (CMRs), and engineering change management (ECM).
• Attends daily tier meetings, tracks equipment availability, status updates, and permit needs across buildings.
• Supports equipment maintenance, calibration, qualification, and validation processes.
• Interfaces with production, quality, and other coordinators to synchronize work activities for continuity, workload balance, and equipment performance and reliability to achieve KPIs.
• Develops, revises, and implements SOPs and preventative maintenance plans to minimize equipment downtime.
• Leads cross-functional team initiatives and decision-making processes while building and maintaining positive relationships with internal and external stakeholders.
• Supports management with developing comprehensive maintenance workflows, scheduling training for team members, and providing mentorship to technicians.
• Maintains projects and tasks adherence to codes, standards, timelines, and budget requirements, analyzes progress to coordinate timeline adjustments with stakeholders for optimal results.
• Provides recommendations to management to develop and refine budget and schedule requirements.

Knowledge & Skills

• Strong knowledge of maintenance workflows and equipment fundamentals.
• Excellent organizational and communication skills, both written and verbal.
• Demonstrated leadership skills with the ability to inspire and train others to drive team performance.
• Detail-oriented, dependable, and responsive in a fast-paced environment.
• Proficient with Microsoft Office, and maintenance systems view-only access.
• Knowledge of CGMP requirements, safety practices including LOTO and safe work permitting.
• Familiar with Computerized Maintenance Management System (CMMS).
• Experience in project management or lean six sigma.

Required Skills

• High school diploma/GED with 7+ years of experience in project management, planning, or maintenance.
• Associate degree in engineering or biotechnology field with 5+ years of experience in project management, planning, or maintenance.
• 6+ years of experience in a GMP pharmaceutical environment.
• Prior experience with CMMS and documentation practices.

Preferred Skills

• Bachelor’s degree in mechanical, electrical, or chemical engineering or related field.
• 9+ years of experience in a GMP environment, showcasing strong familiarity with industry standards and protocols essential for maintaining process integrity.
• Experience in project management or lean six sigma.